Nintex - Form

The data types of variables are as follows:

• Text: Text string (with optional default value)
• Decimal: Integer numerical with a decimal point (with optional default value)
• Integer: Integer numerical with no decimal (with optional default value)
• Boolean: Yes or No (with optional default value)
• DateTime: YYYY-MM-DD, HH:MM AM/PM (with optional default value)
• Collection: A variable that groups one or more related variables of the same type into an ordered list.

For example, a collection variable named Company name can hold a list of names, such as Safalo, Nintex, and Drawloop.

• File: Path to a file. Use this variable type to attach files to email messages. A file path must start with the root folder and end with the file name. Example: /Draft/Contracts/ACME.docx
• Object: A variable that groups several related variables of any type into a hierarchical structure. Objects can contain other Objects.

For example, an Object variable named Company can hold a list of parameters, such as Company name, Email, Address, and Phone number.

Note: Objects can't be created or modified in the Variables panel.

• Collection of objects: A variable that groups a list of Objects of the same variable structure into a list.

For example, a Collection of object variable named Company details can hold a series of objects, detailing Company name, Email, Address, and Phone number for each Company name Safalo, Nintex, and Drawloop.

Note: You can assign only the variable type that a workflow expects. For example, if you want to capture a Date entry in a form, then you must create a variable of the DateTime type.

In Nintex Workflow Cloud, variables are classified as follows:

• Workflow variable

Workflow variables include those that you create and define when you configure an action. These variables store values such as collections, path to files, workflow outputsVariable to store a value or file on completion of the workflow. Set up as a user-defined variable., and other data for use throughout the workflow.

• Start event variable

  These variables capture data that are present when the workflow starts.

  Range of Start event variables

  Depending on the Start events you select, one or more of the following start event variables may be available.

  • Form field variables capture data that user enters in the fields of a form. These variables are generated when you create a form control. An example is a variable that holds an email address entered into a web form (Nintex - Form).

  • Start event context variables, such as an identifier for the selected object (app start events). These variables are passed to the workflow as Start event context variables. Example: an object variable called Workflow Initiator that corresponds to the user who triggered to start a workflow. (Available only in Nintex - Form start event)

  • Variables with applied formulas are variables that hold calculated values based on the formula defined in the Formula builder. An example is a variable that holds the calculated number of days between two DateTime variables.
  • Provided start event variables such as the names of new files that trigger the workflow to run (new file start events; these variables must be explicitly added for use later in the workflow). (Available only in start events using third-party connectors such as Salesforce and Box.)
  • Custom start event variables that you create, such as files or data that you want to pass as inputsVariable to store a value or file when the workflow starts. Set up as a start event variable. to a Component workflowA workflow that can be started from outside the tenancy; the workflow uses the "Component workflow" start event.. (Available only in Nintex - Component Workflow start event)

• Context variable

  These variables represent data that are related to the current workflow instanceAn occurrence of a workflow. such as Current date (DateTime), Current date and time (DateTime), Workflow instance ID (Text), Workflow name (Text), and Workflow ID (Text).

• Form-based task variable

These variables capture data that are entered in forms as part of a Form-based task. The following form-based task variables are generated automatically when you configure the Form field for the action:

• Form variables - Variables that correspond to controls that you add to a form. Form variables are used only when assignees respond to a task, wherein they select an outcome and fill in a form.

• Form URL - A variable that contains the form URL that an assignee can use to access a form.

• Task name (Form link) - A variable that contains a hyperlink to the form URL using the Task name.