Variables

Use variables to store and manipulate data in your workflow, such as an email address, file, calculated value, or information collected via a form. You can define, use, and update workflow variables as many times as you need throughout your workflow. Objects can be created for connector actions and events, which are automatically defined based on the action or event configuration. You can use different variable types to integrate your workflow and form. Variables can be used inside the workflow to manipulate data, but can also be used in your form to populate data from 3rd party services (workflow objects)

For example, you could create a variable to store an employee's email address. The email address is retrieved from a SharePoint list using a workflow action when the workflow runs, and then used to send an email to that employee using another workflow action. By using a variable, you avoid having to specify the email address in your workflow design, making your workflow much more flexible and powerful.

To view a list of all variables that you can use in your workflow, access the Variables pane in the Workflow designer.

 

Variable Type Description Method Create from Usage
Workflow Data to use in the workflow Manual
  • Action configuration panel
  • Variables panel
  • Workflow
  • Form
Form-based task Data entered into the form that is part of a Form-based task Auto-generated
  • N/A
  • Workflow
Start event Data from the workflow start event Manual and auto-generated
  • Start event configuration panel
  • Variables panel
  • Workflow
Context Data from the current workflow instance Auto-generated
  • N/A
  • Workflow
  • Form
Workflow object Data from the Nintex - Form start event, Loop for each action, or Assign a task to multiple users action Auto-generated based on action configurations
  • Action configuration panel
  • Workflow
  • Form