Assign a task

Use the Assign a task action A tool for building the processes, logic, and direction within workflows. to assign a task and direct the workflow based on the task outcome. The workflow sends the task to a recipient, and then pauses till an outcome is received. There can be multiple outcomes for the workflow instance depending on the task outcome received. For example, it allows a managing user to approve or reject a request.

You can also configure reminders for the task or set a due date for the task, which means the action escalates the task to someone else, or auto-completes the task.

A task created using the Assign a task action can only be assigned and sent to one user. Use the Start a task process action if you want to assign the task to multiple users.

External configuration

When Allow LazyApproval is selected and email attachments are used this action is not fully bounded by your Office 365 tenancy as it either calls outside of the tenant or executes on servers potentially running outside your region.

Important:

Whenever external configuration is used in a task action the action may execute on servers running outside your data center Centralized locations used to house servers used by Nintex for remote storage, processing, or distribution of data. Nintex has a number of regional data centers available for Nintex for Office 365. For information about Nintex data centers and where your data center is located, contact your Nintex account or territory manager. region. Before implementing, consider performance and regional concerns where digital boundaries are an issue. For more information, see In-tenant and external actions.
Nintex for Office 365 leverages the following services when sending emails and notifications:
- SharePoint email services: to send internal emails and notifications to accounts within the same tenant.
- SendGrid: to send external emails and workflow notifications. The IP addresses used by SendGrid are:
  - ip4: 149.72.205.150
  - ip4: 149.72.211.139

Before you start

What are variables?

Variables are placeholders that store information that changes each time the workflow runs or even during execution of a single workflow instance.

Categories of variables

In NintexOffice 365, the different categories of variables that can be used in a workflow are given below:

Workflow Context: Context variables that represent data related to the current workflow instance, such as current item or site URL and workflow name.
Workflow Variables: User-defined variables that you create to store values such as file paths, dates, workflow outputs Variable to store a value or file on completion of the workflow. and other data for use throughout the workflow.

Start Variables: Workflow variables with the initiation option selected. Start Variables are used to get data from users when a workflow manually starts.

For more information on manually starting a workflow, see .

To configure a variable as a start variable, select the Initiation option when creating a variable.

How do I add a variable to my workflow?

You can insert an existing Workflow Variable or Context Variable into the configuration fields of workflow actions A tool for building the processes, logic, and direction within workflows. and you can create user-defined variables for use throughout your workflow.

Create a user-defined variable

You can create user-defined variables from the Action configuration window when you are configuring a workflow action or from the toolbar of the designer page.

From the designer toolbar

On the toolbar of the Designer page, click Variables. The Variables dialog box appears.
Click New and fill in the following:
1. For Name, type the variable name you want to use.
2. For Type, select a variable type corresponding to the type of data you want to store.
- If you want to specify the variable as a start variable, select the Initiation check box.
- Click to specify the Initiation options Initiation options control the display and behavior of the variable on the start form that is displayed when a workflow is started manually..
1. Click Save.

For more information, see User-defined variable types and Initiation options.

User-defined variable types and Initiation options

The following table describes the variable types available in the Variables dialog box as well as their initiation options, which are available when you select Yes for Initiation. Initiation options control the display and behavior of the variable on the start form that is displayed when a workflow is started manually.

Variable type	Description	Initiation Available	Initiation options
Text	Any text value. Underlying .NET data type: System.String.	Yes	Multiple Lines: When selected, allows multiple text lines in the default value. Description: Text to display under the text box on the start form. Example: "Enter new name". Default value: Default value for variable.
Boolean	Yes or No value. Underlying .NET data type: System.Boolean.	Yes	Description: Text to display under the check box on the start form. Example: "Enable?" Default value: Default value for variable: Yes (true) or No (false).
Date/Time	Date and time value. Underlying .NET data type: System.DateTime.	Yes	Description: Text to display under the text box on the start form. Example: "Select the date needed by". Default value: Default value for variable: None or Today's date. Allow blank values?: When selected, allows the start form to be submitted without specifying a value for the variable. Display format: Display format for variable: Date and time or Date only.
GUID	Globally unique identifier, often used to reference a list item in SharePoint. Underlying .NET data type: System.Guid.	No	(n/a)
Number	Numeric with a Decimal value. Underlying .NET data type: System.Double.	Yes	Description: Text to display under the text box on the start form. Example: "Specify quantity". Default value: Default value for variable. Can be selected or entered.
Integer	Numeric without a decimal. Underlying .NET data type: System.Int32.	No	(n/a)
Choice	A value that requests a selection from a list of allowed values. The value selected by the workflow initiator is stored in the variable. Underlying .NET data type: System.String.	Yes	Description: Text to display under the drop-down list on the start form. Example: "Select the product" Choices: Choices available in the variable. Enter each choice on a separate line. Default value: Default value for variable. Enter one of the specified choices.
Person or Group	A value that requests a selection from a user lookup. The item selected by the workflow initiator is stored in the variable. Underlying .NET data type: System.String.	Yes	Description: Text to display under the text box on the start form. Example: "Select your manager" Allow selection of: Scope of allowed selection: People Only or People and Groups. Choose from: Source of selection: All Users or SharePoint Group. Use the drop-down list to select a SharePoint group. Allow blank values?: When selected, allows the start form to be submitted without specifying a value for the variable. Allow multiple values?: When selected, allows entry of multiple values.
Hyperlink	A value that requests a hyperlink URL and description. Two text boxes are provided: Type the Web address Type the description The values entered by the workflow initiator are stored in the variable. Underlying .NET data type: System.String.	Yes	Description: Text to display under the "Type the description" text box on the start form. Example: "Enter a display value for the URL" Allow blank value?: When selected, allows the start form to be submitted without specifying a value for the variable.
Dictionary	A container that holds a single logical unit of variables. For more information, see Dictionary variables. Underlying .NET data type: Microsoft.Activities.DynamicValue.	No	(n/a)
Collection	An index-based array of values, also known as an ordered list of values. For more information, see Collection variables.	No	(n/a)

Insert a variable into an action configuration field

You can insert a Workflow Variable, Reference A workflow reference which is used to construct content containing information specific to the list or library item and to the current instance of the workflow. or a Context Variable into the configuration fields of workflow actions A tool for building the processes, logic, and direction within workflows..

Each field that accepts variables accepts one or more methods for inserting variables. The method available differs depending on the field.

Available methods are given below:

Click on the field and select an existing variable from the drop-down list for the field.
Click on the field, click Create New Variable, and fill the following fields in the Workflow Variable pane that appears:
1. For Name, type the variable name you want to use.
2. Select the Show on start form check box if you want to display the variable on the start form.
3. Click Create.
Click on the field, select Workflow Variables or Workflow Context, and select a variable from the corresponding drop-down list.

Click Advanced Lookup, select Workflow Variables or Workflow Context from the drop-down list that appears, and then select a variable from the corresponding drop down and click Insert.

Click on the field that accept references and from the Insert Reference pane that appears on the right, double-click on a reference to select. Available sections and lookup values depend on the options available for the workflow action.

Insert reference pane section and field descriptions

Section	Description
Item Properties	Metadata columns for the item the workflow is associated with. Available only for list workflows.
Workflow Context	Context variables that represent data related to the current workflow instance, such as current item or site URL and workflow name. Current item URL: The URL of the item the workflow is associated item. Available only for list workflow actions. Current site URL: The URL of the site the workflow is associated site. Initiator login name: The login name of the person who started the workflow instance. Initiator display name: The display name of the person who started the workflow instance. Initiator email address: The email address of the person who started the workflow instance. Instance ID: The unique identifier of the workflow instance. List ID: The unique identifier of the list the workflow is associated with. Available only for list workflow actions. List Name: The name of the list the workflow is associated with. Available only for list workflow actions. Manager login name: The login name of the manager of the initiator (the person who started the workflow instance). Manager display name: The display name of the manager of the initiator (the person who started the workflow instance). Manager email address: The email address of the manager of the initiator (the person who started the workflow instance). Publish user: The person who published the workflow. Workflow name: The name of the executing workflow.
Workflow Variables	Workflow variables configured for the workflow.

Section

Description

Item Properties

Metadata columns for the item the workflow is associated with. Available only for list workflows.

Workflow Context

Context variables that represent data related to the current workflow instance, such as current item or site URL and workflow name.

Current item URL: The URL of the item the workflow is associated item. Available only for list workflow actions.
Current site URL: The URL of the site the workflow is associated site.
Initiator login name: The login name of the person who started the workflow instance.
Initiator display name: The display name of the person who started the workflow instance.
Initiator email address: The email address of the person who started the workflow instance.
Instance ID: The unique identifier of the workflow instance.
List ID: The unique identifier of the list the workflow is associated with. Available only for list workflow actions.
List Name: The name of the list the workflow is associated with. Available only for list workflow actions.
Manager login name: The login name of the manager of the initiator (the person who started the workflow instance).
Manager display name: The display name of the manager of the initiator (the person who started the workflow instance).
Manager email address: The email address of the manager of the initiator (the person who started the workflow instance).
Publish user: The person who published the workflow.
Workflow name: The name of the executing workflow.

Workflow Variables

Workflow variables configured for the workflow.

Configure a variable as a start variable

You can configure variables to collect data when a workflow is manually started. These variables will be shown on a start form used to initiate the workflow and allows users to specify a value for the workflow variable before the workflow starts, basically passing values into the workflow before it starts.

Variables displayed on a start form are also known as the "start data" of the workflow and represent data that must be collected when the workflow is started.

Note: If the workflow starts automatically, then default values are used for start data.

To learn how to manually start a workflow, see Start a workflow manually.

Configure a variable to show on a workflow start form:

Open the required workflow. The workflow designer opens.
On the toolbar, click Variables. The Variables window opens.
To edit an existing variable, click the required variable. The row becomes editable.

or

To create a variable, click New on the Variables window toolbar, enter a Name, and select the Type for the variable.

Select the Initiation check box for the required variable.

If you want to configure initiation options, click to open the Initiation options dialog box, make the changes and click OK.

User-defined variable types and Initiation options

Click Save to commit changes.

Configure the Assign a task action

Click the User Interaction action group in the action toolbox.

or

Type the action name or function in the Search field at the top of the action toolbox.
Drag the Assign a task action to the point in the workflow when you want to assign a task.
Open the Action Configuration window. For steps on how to open the Action configuration window, see Action configuration window
Select a Participant to send the task to.
Enter a Task Title.
Select the SharePoint item related to the task in Related Item.
Select a Default outcome to use if the task is not completed successfully.
Click Save.

For more information on the fields, see Assign a task fields, buttons, and settings.

Assign a task fields, buttons, and settings

Section	Field	Description
(unlabeled)	Participant	The user that the task is assigned to. Required format: To assign to the Manager of workflow initiator: Email address or username. For references, use Manager email address or Manager login name. To assign to others: Email address, username, or full name. The entry is resolved where possible against SharePoint profiles. If configured by your administrator, SharePoint profiles may be populated from Active Directory. Note: Participant email must be an email account in the Office 365 tenancy. Groups must be created in the related site. When using LazyApproval, email messages addressed to SharePoint groups are transmitted only if "Everyone" is selected for the group setting "Who can view the membership of the group." If this setting is not selected, then email messages are not transmitted. For more information on SharePoint groups, see Customize SharePoint site permissions. Click and select a Workflow Variable, Workflow Context or use List Lookup to reference values. For example, if you want to send the task to the initiator of the workflow, select Workflow Context and then select Initiator from the list. [%Workflow Context:InitiatorUserId%] is entered in the participant field.
(unlabeled)	Task Title	The title of the task. This appears in the SharePoint task list as the title of the task.
(unlabeled)	Description	The description of the task the action sends to the assignee(s).
(unlabeled)	Due Date	The date the task must be completed by. The task is considered overdue if not completed by this date. To use the current date when the action is executed, select the Use date when action is executed check box. To manually enter a date, use the regional date format (for example, mm/dd/yyyy) and then select the hour and minutes. The calendar icon () allows you to select a date, hour, and minute using a calendar interface.
(unlabeled)	Related Item	SharePoint item related to the task. When a list or library is selected the Where field is displayed to specify a filter to locate the item n the selected list or library.
(unlabeled)	Task outcomes	The possible responses for completing the task. Reject and Approve outcomes are provided by default and you can add your own outcomes. Each outcome will have a branch of child actions and when you add your own outcome it will add a branch to the action. When Allow LazyApproval is selected, the task outcomes can be used in the email response. For more information, see LazyApproval. You can add, edit, and delete outcomes. To edit an outcome name, click in the outcome name field. To delete an outcome, click . The delete option becomes configurable only when there are more than two outcomes defined. To add additional task outcomes, click Add Outcome and type the outcome name. To use the default outcomes Approved and Reject, click Use existing predefined content type. More configuration fields are displayed to configure the predefined outcomes to use. Important: If you update the outcome options and there is a Task form designed for the action, you must open and save the Task form to ensure that the updated outcomes are applied to the task form.
Task outcomes	Content Type	(Available when Use existing predefined content type is selected for Task outcomes). Lists content types defined in SharePoint. The selected content type determines the available task outcome choices.
	Field	(Available when Use existing predefined content type is selected for Task outcomes). Lists fields defined for the selected Content Type. The selected field determines the choices used as outcomes.
	Choices	(Available when Use existing predefined content type is selected for Task outcomes). Lists the choices for the selected field. The listed choices are the predefined outcomes that will be used for the action.
	Define outcomes for task	(Available when Use existing predefined content type is selected for Task outcomes). Displays the default task outcomes fields and allows you to define task outcomes to use for the action.
(unlabeled)	Default outcome	The outcome to be used for auto-completion of task if it is not completed successfully.
(unlabeled)	Comments Field	(Available when Use existing predefined content type is selected for Task outcomes). Specify where to store task comments. A value must be selected in this field for adding comments to be available.
(unlabeled)	Allow Lazy Approval	Selecting the Allow LazyApproval check box enables the following: Task outcomes can be used in email responses. For example if Approved is defined as a task outcome, the task participant can reply to the task email with the word Approved to approve the task. For more information about LazyApproval, see LazyApproval. Enables the Email attachments field in the Initial email options section.
(unlabeled)	Sender display name	(Available only when Allow Lazy Approval check box is selected.) The From name displayed in the email notification sent by the action.
(unlabeled)	Delivery method	(Available only when Allow Lazy Approval check box is selected.) The delivery method the assignee receives the task notification. The following delivery methods are available: Email only: The assignee receives a customized email only, and not an Actionable Message, even when opening a task email in Microsoft Outlook. Email with Actionable Message (default): The assignee receives an Actionable Message from the workflow designer when the email is opened in Microsoft Outlook. Actionable Message only, if supported: The assignee receives an Actionable Message, and not a customized email, when opening a task email in Microsoft Outlook. For more information about Actionable messages, see Actionable Messages. Note: The email body configuration will be hidden if the Actionable message only, if supported delivery method is selected. Applies to the initial and reminder emails. If the email is not opened in Microsoft Outlook, it will be a standard LazyApproval email and not an Actionable Message.
(unlabeled)	Include Footer	Adds LazyApproval instructions to the task email footer. This will be applied to all emails sent from this task.
(unlabeled)	Open task form in the selected mode	The mode of the task form opened by clicking the URL in the email message. View mode: Displays the task in view mode. The user must click the edit option to fill out and submit the task form. Edit mode (default): Displays the task in edit mode. The user is immediately able to fill out and submit the task form.
Assignee Options	Wait for task completion	When Wait for task completion is selected, the workflow pauses until the task is completed before proceeding to the next action.
Initial email options	Actionable Message example	(Available when Email with Actionable Message or Actionable Message only, if supported is selected as the Delivery Method.) Shows preview of Actionable Message in a new browser tab. For more information about Actionable messages, see Actionable Messages.
	CC	Recipients to copy the message to. Click and select a Workflow Variable, Workflow Context or use List Lookup to reference values. For example, if you want to send the task to the initiator of the workflow, select Workflow Context and then select Initiator from the list. [%Workflow Context:InitiatorUserId%] is entered in the participant field.
	BCC	Recipients to send a blind copy of the email. BCC'd recipients are not visible to other email recipients. Click and select a Workflow Variable, Workflow Context or use List Lookup to reference values. For example, if you want to send the task to the initiator of the workflow, select Workflow Context and then select Initiator from the list. [%Workflow Context:InitiatorUserId%] is entered in the participant field.
	Email attachments	(Displayed only if the Allow LazyApproval check box is selected). Allows file attachments to be added to the email from a list or document library on the current site. The option available depends on from where the workflow is opened as given below; For list workflows opened from a list: Select the Include current item attachments check box to include all attachments for the current item in the email. This check box is only available for workflows opened from a list. You can also add a site relative URL to an attachment in the current site. For list workflows opened from a document library: Select the Attach file from workflow check box to upload the file to a document library/folder. This check box is only available for workflows opened from a document library. For site workflows opened from site contents: Add the site relative URL to an attachment in the current site. How do I get the site relative URL? Navigate to the document library containing the file, for example, a spreadsheet (.xls). Click for the item you want to attach. An options menu appears. Select Copy Link. Note: The site portion of the link must be removed. See the example below: Link copied: https://abc.sharepoint.com/sites/test2/Shared%20Documents/TestLink.docx Portion to remove from copied link: https://abc.sharepoint.com/sites/test2/ URL example to paste in Email attachments field: Shared%20Documents/TestLink.docx
	Subject	The subject of the email message that the action sends.
	Email body	Body of email message that the action sends. Click in the body area to enter or edit the content. Use the Rich Text editor to display formatted text, pictures, hyperlinks and HTML in a workflow action. Click in the email body area to enter or edit content. Due to some security enhancements done to the rich text editor some HTML tags are no longer supported. For more information, see HTML tags not supported . If no font is specified, then font is inherited from the platform used. For example, if an email is sent using Outlook, then its default font is used (typically Times New Roman). If you want to insert a link to the email body, see How to insert a link to the email body.
Reminder email options	Send reminder email	When Send reminder email check box is selected, the action sends reminders to the assignee at intervals specified in the following fields: Frequency: The frequency option. Number of times to repeat: The number of times the send email reminder action should be repeated. For example, to send reminders every week for four weeks, select Weekly for Frequency and enter 4 for Number of times to repeat.
	CC	Recipients to copy the reminder email to. Click and select a Workflow Variable, Workflow Context or use List Lookup to reference values.
	BCC	Recipients to send a blind copy of the reminder email. BCC'd recipients are not visible to the other email recipients. Click and select a Workflow Variable, Workflow Context or use List Lookup to reference values.
	Subject	The subject of the reminder email message sent.
	Include email attachments	(Displayed only if the Allow LazyApproval check box is selected). Include all the attachments from the initial email in the reminder email. Important: If any of the attachments included in the initial email are deleted from SharePoint before the reminder email is sent and the attachments cannot be found, the reminder email will not be sent.
	Email Body	Body of reminder email message sent. Click in the body area to enter or edit the content. Use the Rich Text editor to display formatted text, pictures, hyperlinks and HTML in a workflow action. Click in the email body area to enter or edit content. Due to some security enhancements done to the rich text editor some HTML tags are no longer supported. For more information, see HTML tags not supported . If no font is specified, then font is inherited from the platform used. For example, if an email is sent using Outlook, then its default font is used (typically Times New Roman). If you want to insert a link to the email body, see How to insert a link to the email body.
Cancellation email options	Subject	The subject of the cancellation email message that will be sent when the task is canceled.
Cancellation email options	Email body	The body of the cancellation email message that will be sent when the task is canceled. Click in the body area to enter or edit the content. Use the Rich Text editor to display formatted text, pictures, hyperlinks and HTML in a workflow action. Click in the email body area to enter or edit content. Due to some security enhancements done to the rich text editor some HTML tags are no longer supported. For more information, see HTML tags not supported . If no font is specified, then font is inherited from the platform used. For example, if an email is sent using Outlook, then its default font is used (typically Times New Roman). If you want to insert a link to the email body, see How to insert a link to the email body.
Escalate and auto-complete options	Escalate or auto-complete	The escalate action at due date. Do nothing. Escalate to person or group: Assigns the task to the specified person or group on the specified date. The following mandatory fields appear when Escalate to person or group is selected. Note: Once the task is escalated, the original participants can no longer update the task status. Auto-complete the task: Updates task status to the specified outcome on the specified date.
	Escalate on	(Available when Escalate to person or group is selected in the Escalate or auto-complete field). The date to escalate the task. To add days, minutes, or hours (business or calendar), select the unit for Add and then specify the value by entry or lookup. The calendar icon () allows you to select a date, hour, and minute using a calendar interface. To use the current date, select the check box Use date when action is executed. This selection returns UTC midnight.
	Escalate to	(Available when Escalate to person or group is selected as the Escalate or auto-complete option). The user or group to send the escalated task to. Once the task is escalated, the original participants can no longer update the task status. Required format: To assign to the Manager of workflow initiator: Email address or username. For references, use Manager email address or Manager login name. To assign to others: Email address, username, or full name. The entry is resolved where possible against SharePoint profiles. If configured by your administrator, SharePoint profiles may be populated from Active Directory. Note: Email recipients are restricted to those with email accounts in the Office 365 tenancy. Groups must be created in the related site. When using LazyApproval, email messages addressed to SharePoint groups are transmitted only if "Everyone" is selected for the group setting "Who can view the membership of the group." If this setting is not selected, then email messages are not transmitted. For more information on SharePoint groups, see Customize SharePoint site permissions. Click and select a Workflow Variable, Workflow Context or use List Lookup to reference values. For example, if you want to send the task to the initiator of the workflow, select Workflow Context and then select Initiator from the list. [%Workflow Context:InitiatorUserId%] is entered in the participant field.
	CC	Recipients to copy the escalation email to. Click and select a Workflow Variable, Workflow Context or use List Lookup to reference values.
	BCC	Recipients to send a blind copy of the escalation email. BCC'd recipients are not visible to other email recipients. Click and select a Workflow Variable, Workflow Context or use List Lookup to reference values.
	Inform original participants	(Available when Escalate to person or group is selected in the Escalate or auto-complete field). Select this check box to CC the task escalation email to the original participant of the task in addition to the person or group selected for escalation. Note: When Allow LazyApproval is selected, two instances of the email will be sent as described below; One email to the recipients specified in the To, CC and BCC fields. Another email to the Initial participant. When AllowLazyApproval is not selected one escalation email is sent and the Initial participant will be added to the email as a CC recipient.
	Include email attachments	(Displayed only if the Allow LazyApproval check box is selected). Include all attachments from the initial email in the escalation email. Important: If any of the attachments included in the initial email are deleted from SharePoint before the escalation email is sent and the attachments cannot be found, the workflow is terminated.
	Auto-complete on	(Available when Auto-complete task is selected in the Escalate or auto-complete field). The date to auto-complete the task. To add days, minutes, or hours (business or calendar), select the unit for Add and then specify the value by entry or lookup. The calendar icon () allows you to select a date, hour, and minute using a calendar interface. To use the current date, select the check box Use date when action is executed. This selection returns UTC midnight.
	Task outcome	(Available when Auto-complete task is selected in the Escalate or auto-complete field). Task outcome applied when auto completing task.
	Subject	(Available when the Escalate to person or group or Auto-complete the task option is selected in the Escalate or auto-complete field). The subject of the email message that will be sent when the task is auto-completed or escalated.
	Email Body	(Available when the Escalate to person or group or Auto-complete the task option is selected in the Escalate or auto-complete field). The body of the email message that will be sent when the task is auto-completed. Click in the body area to enter or edit the content. Use the Rich Text editor to display formatted text, pictures, hyperlinks and HTML in a workflow action. Click in the email body area to enter or edit content. Due to some security enhancements done to the rich text editor some HTML tags are no longer supported. For more information, see HTML tags not supported . If no font is specified, then font is inherited from the platform used. For example, if an email is sent using Outlook, then its default font is used (typically Times New Roman). If you want to insert a link to the email body, see How to insert a link to the email body.
(unlabeled)	Task ID	Stores the list item ID of the task created. The ID can be used to query the task list. To store the Task ID: Select or create a workflow variable to store the task ID. Note: If this is not stored GUID is used as the ID for the task. Storing a Task ID is recommended and once saved, the ID replaces the GUID option.
(unlabeled)	Store task comments	Option to include or not include task metadata with the task comments. Select one of the following options: Comments including task metadata Comments only Task metadata includes the following: Who responded. Date the task was assigned. Date the task was responded to. Response outcomes. If metadata is included the format is as below: Task respondee (Response), Date and time of task assignment - Date and time of task response - [Task comments] For example a task comment with metadata: Mark Appleyard (Rejected) 7/11/2018 2:45:19 PM - 7/11/2018 2:47:10 PM - [Tax invoices required before expenses can be approved.] Example of Task comments without task metadata: Tax invoices required before expenses can be approved.
(unlabeled)	Task Comments	Variable to store comments made by task respondents.

For more information about how to use Lookups in configuration fields, see Lookups in action configuration fields.

How to insert a link to the email body

On the toolbar of the email body frame, click .

A section appears below the email body frame.
Specify the URL and hyperlink text.

To reference the task URL, select URL from the Task Properties section of the Insert Reference pane.

Example link to current list item ID

To reference the current item ID (for a list workflow), select Item ID from the Task Properties section of the Insert Reference pane. For example, the following image shows the URL field set to the current site URL reference and the Hyperlink Text field set to the phrase "Item ID" plus the ID reference.

Note: Use the Insert Reference pane to insert references into the URL and Hyperlink Text fields. Advanced Lookup is used to populate the Body field, not the URL or Hyperlink Text fields.
Click Insert.

The link is inserted where the cursor is positioned in the Body field and represented by the value specified for the Hyperlink Text field. When clicked, the link references the value specified by the URL field. For example, if the URL field is set to the current site URL reference, then the link references the current site URL.

Note: Link URLs in the default body text cannot be changed.