Run Workflow

The Run Workflow action An instruction within a botflow. runs a workflow from the Nintex Automation Cloud Cloud-based capability on the Nintex platform for designing workflows that automate processes. tenant based on the Workflow connection the action uses. Using the Run Workflow action, you can:

Initiate a Nintex Automation Cloud external start event from within Nintex Bot.

For example, from within a Nintex Bot botflow, you can start a workflow in Nintex Automation Cloud that automates document approvals.

Create variable values to use in your Nintex Bot botflow that starts a workflow in Nintex Automation Cloud.

For example, you can create a variable, such as [%Date], to use in a Nintex Bot botflow. Nintex Bot evaluates the variable value making it available to use in the Start Data drop-down list of available Nintex Automation Cloud workflows.

Review the Nintex Automation Cloud help documentation for more information about working with Nintex Automation Cloud.

Jump to:

Nintex Automation Cloud workflow requirements
Add a Run Workflow action to a botflow

Nintex Automation Cloud workflow requirements

A Nintex Automation Cloud workflow must meet the following requirements in order to be available for selection in the Nintex Bot Run Workflow action Workflow drop-down list:

Start event: The workflow must be a Component workflow start event.
Type: The Assigned use can be either Production or Development.
Status: The workflow must have a Published status. The workflow can be Paused after it is published and it will still be available to use in the Nintex Bot Run Workflow action.
Permissions: The workflow must be Shared with the user logged into Nintex Bot.

Add a Run Workflow action to a botflow

Create a Workflow connection. If you do not create this connection, you cannot run the action.
On the Actions list, click Flow and then click Run Workflow from the Workflow list.

Set the Run Workflow settings.

Select a workflow from the Workflow drop-down list.

Note: A workflow must meet the criteria listed in Nintex Automation Cloud workflow requirements to be available in the Workflow drop-down list.

The Start Data fields display. These are the Start event variables created when designing the Nintex Automation Cloud workflow and display when manually starting the workflow in the Nintex Automation Cloud dashboard.

Enter the required information in the Start Data fields required to run the Run Workflow action and Nintex Automation Cloud workflow.

If needed, adjust the Rule settings to modify how Nintex Bot finds the application target.
If needed, adjust the Run Error Task settings to fine tune how the action runs.

View the action Details settings.
If needed, adjust the Run Switch setting to create the action without running it.
(Optional) Add an action note.
Click OK to add the Run Workflow action to the botflow.

Run Workflow Action Builder field and button descriptions

Field or button	Description
Run Workflow Options/Settings	General Select a workflow from the Workflow drop-down list. Note: A workflow must meet the criteria listed in Nintex Automation Cloud workflow requirements to be available in the Workflow drop-down list. The Start Data fields display. These are the Start event variables created when designing the Nintex Automation Cloud workflow and display when manually starting the workflow in the Nintex Automation Cloud dashboard. Enter the required information in the Start Data fields required to run the Run Workflow action and Nintex Automation Cloud workflow.
Rules	Click Rules from the Action Builder Provides access to the tools needed to add and modify actions or instructions within a botflow. Located on the left side of the Nintex Bot window. window to adjust the Connection Letter Rest method used to retrieve information from a web server.. Enter the required Connection Letter. Click OK.
Details	When directed by Nintex Support, click Details from the Preview Panel of the Action Builder. If needed, Nintex Support will supply additional information.
Run error task	Click Run error task. Open the On Error drop-down list and select the required setting: Run error task: A botflow containing an error task automatically runs the error task in the event of an error. If the botflow does not contain an error task, the botflow stops in the event of an error. Stop on error: The botflow stops in the event of an error. Ignore errors: The action is skipped in the event of an error and the botflow attempts to execute the next action. Click X to close the drop-down and save the setting.
Note	(Optional) Type a Note to document any special instructions or functionality.
Run Switch	The Run Switch toggle controls how Nintex Bot runs an action when adding or editing an action in a botflow. Run: To run the action automatically when you click OK, switch the toggle to Run. Don't Run: If you do not want to run the action automatically when you click OK, switch the toggle to Don't Run.
OK/Cancel	Click OK to save the action or click Cancel to discard the action or any changes.