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Google Drive download file

Nintex external platform is required for this feature. For details, see Enable Nintex external platform features.

Downloads a file from Google Drive identified by either the file ID or the file name. The file ID can be retrieved from the following actions: Google Drive query files and Google Drive upload file.

Note: If the service encounters multiple folders with the same name, it will only access the most recently modified folder. Likewise, if the service encounters multiple files with the same name, it will only download the most recently modified file.

Action settings

Following are the fields and options visible in the configuration settings dialog box for this action.

Field	Description
Identify file by	Select one of the following options. File name and source folder: Identifies file by its name and (optionally) source folder. File ID: Identifies file by its ID. Note: To find a Google Drive file ID, retrieve a link using Get Link and then locate the characters after "id=" as indicated in bold in the following example: https://drive.google.com/open?id=FILE_ID
File ID or name	Specify the ID or the name of the file to download, according to the option selected for Identify file by. If specifying a file name, include the extension when applicable.
Source folder	Specify the folder containing the file to be downloaded. Example: Crestan\Depts Note: If multiple folders of the same name exist, only the most recently modified folder is accessed.
Authorizing user	Specify an email address for the authorization request. External email addresses can be used. Steps in the authorization process On execution of the action, a message is sent to the email address specified for the authorizing user. The message contains the following details. From: notification@nintexlive.com Subject: Contains the phrases "Nintex" and "Request authorization" Contents: Contains links to authorize or deny the operation When the authorizing user clicks the link to authorize the operation, the authorizing user is prompted to do the following. Log in to the external service Allow Nintex to access the external service Decide whether to waive future Nintex authorization requests for this external service When the prompted actions are completed, the action completes. What happens if the operation is never authorized? If the authorization process is not completed, then the workflow suspends. This situation can occur in the following scenarios. The authorizing user explicitly denies the operation, either by clicking the deny link in the email message or not allowing Nintex access to the external service after logging in. Error logged for suspended workflow: “The service request has been denied.” Seven days pass without completion of the authorization process. Either the authorizing user never clicks the authorize link in the email message or the authorizing user initiates the process but does not complete all steps. For example, the authorizing user logs in to the external service but does not allow Nintex to access the external service. Error logged for suspended workflow: “The service request has expired.”
Convert	When a conversion format is selected, converts the file specified for download from the source Google Drive format. Note: Conversion is required when downloading files of Google Drive formats, such as Google Docs or Google Sheets. Files of Google Drive formats that are not converted are corrupted on download and thus unusable. Select one of the following options. Source formats supported for conversion by the Google Drive API are indicated in parentheses.* No conversion: Downloads the file as-is. Use this option when the file is not in a Google Drive format. CSV: Converts the file to CSV format before download. (Google Sheets) DOCX: Converts the file to DOCX format before download. (Google Docs) HTML: Converts the file to HTML format before download. (Google Docs) JPEG: Converts the file to JPEG format before download. (Google Drawings) PDF: Converts the file to PDF format before download. (Google Docs, Google Drawings, Google Sheets, Google Slides ) PNG: Converts the file to PNG format before download. (Google Drawings) PPTX: Converts the file to PPTX format before download. (Google Slides) RTF: Converts the file to RTF format before download. (Google Docs) SVG: Converts the file to SVG format before download. (Google Drawings) TXT: Converts the file to TXT format before download. (Google Docs, Google Slides) XLSX: Converts the file to XLSX format before download. (Google Sheets) *As of September 2015 If the Google Drive API does not support conversion from the source format to the selected destination format, then an error message is logged to workflow history when the action is executed.
Output	Store output for this action using the following selections. Save file as: Select one of the following items. Current item attachment (option available for workflows associated with lists): The downloaded file will be attached to the list item that the workflow is running on. Overwrite current item (option available for workflows associated with document libraries): The downloaded file will overwrite the current item that the workflow is running on. URL: Enter a server relative URL to a document library within the current site. Include filename and extension. How to add and remove output variables Depending on action requirements, you may be able to add and remove output variables. To add an output variable Select an option from the Select more drop-down list. Click Add to display a drop-down list for the selected option. Select a previously defined workflow variable from the drop-down list. To remove an output variable Click Delete (). Note: Some output variables cannot be deleted. For example, the output variable URL for the action Bing news search cannot be deleted.