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Google Drive query files

Nintex external platform is required for this feature. For details, see Enable Nintex external platform features.

Queries files in Google Drive.

Note: If the service encounters multiple folders with the same name, it will only access the most recently modified folder. Likewise, if the service encounters multiple files with the same name, it will only return the most recently modified file.

Action settings

Following are the fields and options visible in the configuration settings dialog box for this action.

Field	Description
Folder	Specify the folder containing the files to be queried. All subfolders are recursively queried for the provided Google Drive account. Example values for Folder In the example folder structure, the indicated area is queried for each value specified for Folder. Crestan\Other\Email: Email folder only. Crestan\Depts: Depts folder and all of its subfolders (HR and IT). (unspecified): The root of the folder structure and all subfolders (every file for the provided Google Drive account). Example folder structure: Crestan >Depts >>HR >>IT Other >Email Note: If multiple folders of the same name exist, only the most recently modified folder is accessed.
Keyword search	Specify text for search within documents. Keyword operators: Quotes (""): Contains the exact phrase within the quotes. AND: Contains all given words. OR: Contains one or more of the given words. Hyphen (-): Does not contain the word. Examples: "red apple" AND metro -nyc: Searches for documents containing the exact phrase "red apple" and the word "metro" but not containing the word "nyc". green OR eager: Searches for documents containing either "green" or "eager."
Filters	Specify whether or not a filter should be used. Select all items Select items only when the following is true: When item: Select an item property, select an operand, and enter a value. Add filter rule: Click to add a filter rule.
Order by	Select the property by which to sort the files. Modified Name File Size
Direction	Select the sort direction. Ascending Descending
Authorizing user	Specify an email address for the authorization request. External email addresses can be used. Steps in the authorization process On execution of the action, a message is sent to the email address specified for the authorizing user. The message contains the following details. From: notification@nintexlive.com Subject: Contains the phrases "Nintex" and "Request authorization" Contents: Contains links to authorize or deny the operation When the authorizing user clicks the link to authorize the operation, the authorizing user is prompted to do the following. Log in to the external service Allow Nintex to access the external service Decide whether to waive future Nintex authorization requests for this external service When the prompted actions are completed, the action completes. What happens if the operation is never authorized? If the authorization process is not completed, then the workflow suspends. This situation can occur in the following scenarios. The authorizing user explicitly denies the operation, either by clicking the deny link in the email message or not allowing Nintex access to the external service after logging in. Error logged for suspended workflow: “The service request has been denied.” Seven days pass without completion of the authorization process. Either the authorizing user never clicks the authorize link in the email message or the authorizing user initiates the process but does not complete all steps. For example, the authorizing user logs in to the external service but does not allow Nintex to access the external service. Error logged for suspended workflow: “The service request has expired.”
Output	Store output for this action using the following selections. Name: Specify a collection variable to store the item name. ID: Specify a collection variable to store the ID of the item. Modified: Specify a collection variable to store the modified date of the item. File size (in bytes): Specify a collection variable to store the file size. Type: Specify a collection variable to store the type of the item. Result count: Specify an numeric variable to store the result count of the query. How to add and remove output variables Depending on action requirements, you may be able to add and remove output variables. To add an output variable Select an option from the Select more drop-down list. Click Add to display a drop-down list for the selected option. Select a previously defined workflow variable from the drop-down list. To remove an output variable Click Delete (). Note: Some output variables cannot be deleted. For example, the output variable URL for the action Bing news search cannot be deleted.