Email preferences

Use Nintex RPA LE Preferences to adjust the default Email preferences when creating botflows Automated steps that you can design for each bot that will run..

Note: These are the preferences set when an email account is added to the botflow from the Botflow Pane.

Example: If you know you will be regularly using Email actions when creating botflows, complete and select the required email preference fields. This will save time when using email actions to create botflows.

Set Email preferences

  1. Click Account from the Nintex RPA LE Menu Bar.
  2. Click Preferences in the Account Panel.

    3. The Preferences window displays.

  3. Click Email.

    4. The Email configurable fields display.

    Account

    • Authentication: Defaults to Yes and requires SMTP Password for login.
    • Email: Type the email address. This address displays in the email From field.
    • Send Mail As: Type an email display name for the email From field.
    • Password: Enter the email authentication password.
      Note: 

      • On May 30, 2022, basic access authentication for Gmail was deprecated and less secure apps are no longer supported. If you are using App Passwords to send or get email from a Gmail inbox, those passwords will continue to work. If you want to use full OAuth authentication for additional security and standardization, you can transition to it with Nintex Bot 17.10.0 or later.

      • On December 31, 2022, basic authentication for Microsoft Exchange Online was deprecated. If you want to use full OAuth authentication for additional security and standardization, you can transition to it with Nintex Bot 17.10.0 or later.

    • Purpose: Defaults to Send and Receive. Select to Send only or Receive only, if required.

    Send Email (SMTP)

    • Server: Type the SMTP Server name or IP address.
    • Port: Defaults to 25. Type a different port number, if required.
    • SSL: Defaults to No. Select Yes to send email using SSL.

    Receive Email (IMAP)

    • Server: Type the IMAP server name or IP address.
    • Port: Defaults to 993. Type a different port number if required.
    • SSL: Defaults to Yes. Select No if receiving email using SSL is not required.
    Note: 

    If you are using full OAuth authentication for Gmail, you must enable IMAP access. In the Gmail account Settings, go to Settings > Forwarding and POP/IMAP > IMAP access > Enable IMAP. Nintex Bot uses the following Gmail OAuth authentication server settings:

    SMTP server settings

    smtp.gmail.com

    Port: 587

    Authentication: TLS/STARTTLS

     

    IMAP server settings

    Server: imap.gmail.com

    Port: 993

    Authentication: SslOnConnect

  4. Click OK to save the changes.
Field or button Description
Account

Email: Enter the email address. This address displays in the email From field.

Authentication: Defaults to Yes and requires SMTP Password for login.

Password: Enter the email authentication password.

Purpose: Defaults to Send and Receive. Select to Send only or Receive only if required.
Send Email (SMTP)

Name: Enter an email display name for the email From field.

Server: Enter the SMTP Server name or IP address.

Port: Defaults to 25. Enter a different port number if required.

SSL: Defaults to No. Select yes to send email using SSL.
Receive Email (IMAP)

Server: Enter the IMAP Server name or IP address.

Port: Defaults to 993. Enter a different port number if required.

SSL: Defaults to Yes. Select no if receiving email using SSL is not required.