User management

Administrator A user who can use all functionality in both Nintex RPA Central and Nintex Bot. role required.

The user who installs Nintex RPA Central is the default Administrator. Only Administrators can add new users and manage existing users. This topic describes how to manage Nintex RPA LE users.

Roles

There are three roles available in Nintex RPA Central:

  • Administrator: Able to use all functionality in both Nintex RPA Central and Nintex Bot.
    • The user who installs Nintex RPA Central is the default Administrator.
    • Administrators can add new users with their Active Directory username and manage users. For more information, go to Add a new user.
    • Administrators can add users with Designer and Participant roles and share the Nintex RPA Central URL. For more information, go to Add a new user.
    • Administrators can create, edit, delete, run, publish, unpublish, pause, terminate, and save/rename all botflows.
  • Designer: Limited use of functionality in Nintex RPA Central, but able to use all functionality in Nintex Bot.

    • Designers can install Nintex Bot using the Nintex RPA Central URL shared by an Administrator.

    • Designers can create, edit, delete, and run botflows for which they have permission.

  • Participant: Limited use of functionality in Nintex RPA Central and no design capability in Nintex Bot.

    Note: This feature is only available in Nintex RPA Central 2.4.0 and Nintex Bot 17.4.0 and above.

    • Participants can install Nintex Bot using the Nintex RPA Central URL shared by an Administrator. When participants open Nintex Bot, they can click the Nintex RPA Central hyperlink to open the Nintex RPA Central Botflows page to run botflows.

      Note: Typically, the botflows that are displayed for the Participant are unattended and may or may not run on the Participant's local Nintex Bot. If the Participant needs to run attended botflows on only their Nintex Bot, ensure that only their specific Nintex Bot is assigned to that botflow when it is published. If other Nintex Bots are assigned to the botflow, the botflow may run on a machine other than the specific user's Nintex Bot.

    • Participants can only run published botflows with manual start events for which they have permission. They can also view the list of Instances for botflows for which they have permission and have run.

View users

  1. On the top navigation bar, click Settings.
  2. Click User management in the side navigation menu.

Add a new user

  1. On the top navigation bar, click Settings.
  2. Click User management in the side navigation menu.
  3. Click Add user.
  4. Type or select the Active Directory Username in the domain\username format. If you are using Nintex RPA Central 2.7.0 or above, you can type or select a properly-trusted domain on which Nintex RPA Central is not installed. This feature is particularly beneficial if you installed Nintex RPA Central on a parent domain and have users in child domains. For more information about domain trust relationships, go to Review domain requirements.
    Note: 

    • Currently, Active Directory Groups are not supported. Administrators can add Active Directory users as individuals, but not as an Active Directory Group alias.

    • If you are using Nintex RPA Central 2.7.0 or above, you can add and validate unknown domains so that they are known and you can add users from those domains.

    • If you are unable to add an Active Directory individual because the user cannot be validated and you receive an error that states, "The specified directory service attribute or value does not exist," grant the computer the List Content right. Open the properties for the OU where the users live or for the OU where the parent lives, create a group with the privilege, add the Nintex RPA Central computer account to the group, and then grant the computer the List Content right.

  5. Select the user's Role. For more information, go to Roles.

  6. Click Add.
  7. Click Copy URL to send the Nintex RPA Central URL for downloading the Nintex Bot to the user. For more information, go to Add a Nintex Bot.
  8. Click OK.

    The new user appears in the user list.

Edit role for an existing user

You can only edit the role (and no other information) of an existing user.

  1. On the top navigation bar, click Settings.
  2. Click User management in the side navigation menu.
  3. Next to the user you want to edit, click > Edit.
  4. Select the new role. For more information, go to Roles.
  5. Click Update.

    The updated role is displayed.

Delete user

  1. On the top navigation bar, click Settings.
  2. Click User management in the side navigation menu.
  3. Next to the user you want to delete, click > Delete.
  4. Click Delete to confirm.

    The user is deleted.