Identify user rights

The following table lists user rights - what different user types can do in Nintex Process Manager with the Process and Document Approval Add-on disabled. For user rights with the Process and Document Approval Add-on enabled see Identify user rights with Process Approval enabled. Only one type of privilege can be assigned to a user.

Legend

* dependent on configuration settings # For the Process Modeling add-on, your Promaster A Nintex Process Manager system administrator who administers a Nintex Promapp site and has rights to view and edit all areas of a Nintex Promapp site. must enable process modeling and give process model access to your role.
yes Restrict process creation to only PMs, BAs and PCs: OFF Restrict process creation to only PMs, BAs and PCs: ON
yes Allow all process editors to edit systems, Enable ALL editors to access Roles Manager, Enable ALL users to edit glossary: ON Allow all process editors to edit systems, Enable ALL editors to access Roles Manager, Enable ALL users to edit glossary: OFF
No Not available Cannot add/remove users from roles that have been used in process group permissions.

Note: For the Process Modeling add-on, your Promaster A Nintex Process Manager system administrator who administers a Nintex Promapp site and has rights to view and edit all areas of a Nintex Promapp site. must enable process modeling and give process model access to your role. Process modeling rights follow the same user rights as listed in the following table. For more information see Process Modeling.

  User Types (Privileges) Process Stakeholders Group Stakeholders
  User Business Analyst Promaster Process Owner Process Expert Process Group Champion Process Group Editor System Owner
Process Editing Rights
Create Process* # yes yes yes yes yes yes yes yes

Edit Process

Note: Process editors can use AI Process Generator and Process Capture if these features are licensed and activated on their instance of Process Manager.

 No yes yes yes yes yes yes No
View ‘In Progress’ process No yes yes yes yes yes yes No
Restore historical version No yes yes yes yes yes yes No
Rename process No yes yes yes yes yes yes No
Move process to another group No yes yes yes yes yes yes No
Copy process No yes yes yes yes yes yes No
Archive process No yes yes yes yes yes yes No
Restore from archive No No yes No No No No No
Delete process No No yes No No No No No
Group Editing Rights
Create process group No yes yes No No yes No No
Edit group overview No yes yes No No yes yes No
Reorder processes within the Group (via Manage Groups) No yes yes No No yes No No
Move groups No yes yes No No yes No No
Add process group champion No yes yes No No yes No No
Add other group stakeholders No No yes No No No No No
Add permissions No No yes No No No No No
Delete groups No No yes No No No No No
Other Rights
Run reports yes

(limited available)

 yes yes yes

(limited available)

 yes

(limited available)

 yes yes

(limited available)

 No
Add/edit users No No yes No No No No No
Add/edit roles* No yes yes yes yes yes yes No
Bulk upload roles No No yes No No No No No
Add/edit systems* yes yes yes yes yes yes yes yes
Add/edit glossary terms* yes yes yes yes yes yes yes yes
Request glossary terms yes yes yes yes yes yes yes yes
Provide feedback yes yes yes yes yes yes yes yes
Add/edit tags No yes yes No No No No No
Embed a process from donor site into new instance (config) No yes yes No No No No No