Archive, Delete or Restore a process

Processes that are no longer valid or required can be archived. Once archived, processes are no longer visible in the process list, and won’t appear in search results.

To delete a process you must archive it first. Once a process is archived, only a Promaster can delete it.


Archive a process

  1. Navigate to a process.
  2. Click settings and then click Archive. The process will be archived and can be accessed from Processes > Archived.

Note: If you are using the Process and Document Approval Add-on, the archive request must be approved. For more information, see approve changes to a process.

Delete a process

PromasterA Nintex Promapp system administrator who administers a Nintex Promapp site and has rights to view and edit all areas of a Nintex Promapp site. privilege is required.

  1. Go to Processes > Archived.
  2. For the process you want to delete: in the Edit column, click delete.

The process is permanently deleted.

Restore an archived process

PromasterA Nintex Promapp system administrator who administers a Nintex Promapp site and has rights to view and edit all areas of a Nintex Promapp site. privilege is required.

  1. Go to Processes > Archived.
  2. Select the process you want to restore and click restore.
  3. Select the process group you want to restore it to and click Select.

The process is restored and can be accessed from Processes > All Processes.

Restore a process version

  1. Navigate to a process.

  2. On the Map page, click Change Log. Scroll and find the process version you want to restore.
  3. In the Action column on the right, click Restore.

restore process version

  1. Click Yes to confirm that you want to overwrite the current version with this historical version.

When a historical version is restored, the current process status changes to "In Progress" and the version number is incremented by 0.1.

Example: 
  • If your process is currently at version 6.0 and you restore version 3.0, your In Progress process version will now be 6.1.
  • When you publish the process, the process version will be 7.0.