SharePoint Online - Wait for event in list item
Use the SharePoint Online - Wait for event in list item action A tool for building the processes, logic, and direction within workflows. to pause a workflow until a selected event occurs in the specified SharePoint Online list. The workflow pauses and resumes only when the event occurs. You can add conditions to specify a particular item or field that has to be updated or added for the workflow to resume.

SharePoint Online is a cloud-based service hosted by Microsoft that helps organizations share and manage content, knowledge, and applications. You can create sites to share documents and information with colleagues, partners, and customers. For more information about SharePoint Online, see Introduction to SharePoint Online.

A SharePoint site is a website that contains different SharePoint components such as Lists, Document Libraries, Calendars, and Task Lists. SharePoint sites can have one or more pages to display content to the user.
A SharePoint site collection is a collection of SharePoint sites. Each site collection contains a single top-level site and subsites below it.

A SharePoint list used to store a collection of data and organize information.
Add columns for different types of data, such as text, currency, or multiple choice. You can sort, group, format, and filter lists which can include people, links, pictures, dates, and more.

A document library is used to store files that teams can work on together. The default SharePoint Online site and any new sites you create include a document library, and you can create additional document libraries.
For example, you can use a document library on a site in SharePoint Online to store all files related to a specific project.

A document set organizes multiple related documents into a single view where they can be worked on and managed as a single entity. You can create a document set involving different file formats (for example, Word documents, OneNote notebooks, PowerPoint presentations, Visio diagrams, excel workbooks, and so on).
When a document set content type is added to a library, users can create new instances of the document set in the same way that they create a single document. For more information, see Introduction to Document Sets article.

Variables allow you to store and manipulate data and files in your workflows. They can be created by start events, forms, tasks, workflow actions, or automatically created when a workflow is run. See Variables.

You can start a workflow whenever a new or updated file is detected (example: Box - New file), upload files on start or at any point in the workflow, generate documents from tagged templates, send and receive files via email, and manipulate files. File handling can be set up in your workflow start event The connector and event for triggering the workflow to run, including required configuration. An example is Box - New file, which triggers the workflow to run when a new file is uploaded to the specified folder. and actions A tool for building the processes, logic, and direction within workflows..
Note: Your tenancy's default file storage location must be configured to hold files for later reference by the workflow. This location is used for uploaded files and for files stored as output from actions.

- Start your workflow when a new or updated file is detected in a service; for example, see Box - New file and Connectors
Store a file reference for use later in the workflow (file share connector start events)
File share connector start events, such as Box - New file, require you to add each start event variable that you want to reference later in the workflow. The variables provided vary by start event. See Connectors.
In the Designer page:
On the canvas, click Start event.
The configuration panel for Start event appears.
Select a connector, from the Start from drop-down list.
Select an event from the Event drop-down list.
The Source section is displayed.
Note: The Source section is available only for some events.
- Click
Add variables.
- Select the predefined variables that you want to add to your workflow.
Note:
To select all variables, click Select All.
If you know the variable and you want to find it faster, type the variable name in the Filter options field.
Click Add.
The Variables dialog box appears, displaying the variables you have selected.
Note: If you want to edit the selection of variables, hover over the variable, click
, and then click Show Details. Edit the variable name in the Name field or click
.
A drop-down list appears, displaying a list of provided variables.
- Upload files when filling in a form from:
- Salesforce, using Nintex Drawloop DocAutomation for Salesforce
- The web or an app
Note: Your tenancy's default file storage location must be configured to hold files for later reference by the workflow.
-
Programmatically upload files for a Component workflow A workflow that can be started from outside the tenancy; the workflow uses the "Component workflow" start event.; see Nintex - Component workflow
Note: Your tenancy's default file storage location must be configured to hold files for later reference by the workflow.

- Generate documents from tagged templates using Generate document
- Send and receive files via email; for example, see Assign a task
- Manipulate files in services (see Connectors):
- Get, store, move, copy, or delete files using file share connector actions A workflow action that performs a basic operation through a connected system, such as Salesforce or Box., such as Box - Move a file
- Get and attach files in Salesforce
- Get and store files in SharePoint
- Signatures: Get and store signed documents using DocuSign or Adobe Sign.
-
Store a file for use later in the workflow
For example, store any email attachments received by the task assignee.
In the Designer page:
- On the design canvas, click the action you want to configure.
-
Find the output field for storing the file or set of files.
For example, to store attachments received in task assignee email replies when they may attach multiple files, use the Assign a task Multiple file attachments option for the Store output field.
- In the output field, do one of the following:
Select a variable.
For output storing multiple files, select a collection variable. For output storing a single file, select a file variable.
Note: Your tenancy's default file storage location must be configured to hold files for later reference by the workflow.
Specify a file path.
You can use any combination of text and variables, beginning with the root folder. If available, use the folder browse icon
on the right of the path field to navigate to the folder and any subfolders that you want, and then edit the path as desired to include variables and different text.
Availability of variable or path options for storing files varies by action. See Connectors and Workflow actions.
-
Reference a stored file
For example, reference the new Box file that started the workflow to attach it to a task email notification or reference an image received by the task assignee to generate an invoice document.
Note: Your tenancy's default file storage location must be configured to hold files for later reference by the workflow. This location is used for uploaded files and for files stored as output from actions.
In the Designer page:
- On the design canvas, click the action you want to configure.
- Find the field where you want to reference the stored file.
- In this field, do one of the following:
Select the file variable associated with the stored file.
For example, select the variable for the new Box file that started the workflow or select the variable storing Multiple file attachments output from a task action.
Specify the file path where the file is stored.
You can use any combination of text and variables, beginning with the root folder. If available, use the folder browse icon
on the right of the path field to navigate to the folder and any subfolders that you want, and then edit the path as desired to include variables and different text.
View example
Both a file variable and a file path are used in the example image below for the Dropbox Business - Copy a file action. A file variable is selected for Source and a file path is specified for Destination.
The variables "CountryVariable" and "Program" insert the values into the file path as determined by earlier workflow logic (in this case, fields in a submitted form). For example, if the person submitting the form selects Australia for country and specifies Inspire2017 for program, then the resulting file path is "/SpecialProgramNDAs/Australia/Inspire2017NDA.docx."
Availability of variable or path options for referencing files varies by action and field. See Connectors and Workflow actions.
Configure the SharePoint Online - Wait for event in list item action
The steps required to configure the action are given below. The SharePoint Online - Wait for event in list item action fields and settings table describes all the required and optional configuration fields.
-
Add the action to the workflow and open the configuration panel.
- Find the action in the SharePoint Online action group in the action toolbox.
or
Type the action name in the Search field at the top of the action toolbar.
- Drag the SharePoint Online -Wait for event in list item action onto the designer canvas.
- Click the action to open the configuration.
- Select the Event that has to happen for the workflow to resume.
- Select a SharePoint Online Connection.
Note: Only the connections created with the List and libraries authentication method are available in the drop-down. For more information about authentication methods for SharePoint Online connections, see Connectors.
Don't have a connection? Follow these steps to create a connection.
In the drop-down list for Connection, select Add connection.
A new window is displayed to enter connection details.
- Type a Connection name.
- Type the SharePoint Online tenant URL.
- Click Connect.
- Select an account.
The entered URL is validated for uniqueness. If credentials are not stored in the browser for the selected connector service, then you are prompted for credentials. If credentials are stored you are prompted to select an account to use.
The Connection permissions window is displayed to assign owner and user permissions to the connection.
- In the Connection permissions window, do one of the following:
- Add Owners and Users and click Save permissions.
- Click Cancel if you don't want to assign other owners or users.
-
Type a SharePoint site URL.
Example:https://domain.sharepoint.com/sites/hr
-
Click Retrieve lists to retrieve the lists from the SharePoint site.
- Select the List name.
SharePoint Online - Wait for event in list item action fields and settings
Section |
Field | Description | Variable types |
---|---|---|---|
(unlabeled) | Event |
The event that should occur in the specified list for the workflow to resume. Select from one of these options:
|
Text, Decimal, Integer, Boolean, DateTime, Collection |
(unlabeled) |
The SharePoint Online connection for the SharePoint Online site that you want to access. To refresh the available connections , click |
(n/a) | |
List item |
SharePoint site URL |
The URL of the SharePoint Online site that has the list or document library you want to use. To retrieve the lists for the SharePoint site URL, type the SharePoint site URL and click Retrieve lists. Example: https://domain.sharepoint.com/sites/hr
|
Text, Decimal, Integer, Boolean, DateTime, Collection |
List name |
The list that the event should happen in for the workflow to resume. The values in the drop-down list is limited to lists and document libraries within the site specified in the SharePoint site URL field. |
Text, Decimal, Integer, Boolean, DateTime, Collection |
|
Conditions | Add conditions/Edit conditions |
Add conditions if you want to specify which item in the list has to be updated or added for the workflow to resume. Displays the Condition builder to define new conditions or edit existing conditions.
The Condition builder supports nested conditions, enabling you to create conditions within another condition. |
(n/a) |
Condition builder | When |
Displays the items from the Column field of the selected SharePoint list. Note:
The following columns are not supported in the Condition builder:
|
Text, Decimal, Integer, Boolean, DateTime, Collection |
Operator |
How the item from the When drop-down and Value are compared. Select from the drop-down. The operators available in the drop-down depend on the data type of the item selected from the When drop-down. |
(n/a) | |
Value |
The value you are expecting in the column (field) specified for When. The data type of Value must match the data type of the item selected in the When drop-down. |
(varies) | |
Add |
Adds a new condition. When adding a new condition you have to select the level of the condition. Select Nested condition to nest the new condition within the condition above it. |
(n/a) | |
And/Or |
The connecting operator to use for the conditions. If you select: And: The workflow resumes when the item that is added matches all the conditions. Or: The workflow resumes when the item that is added matches any one of the conditions. |
(n/a) | |
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Displays the following options menu for a condition. The following options are available:
|
(n/a) | |
Output | Result |
Stores the result of the action as an object with multiple variables. |