Delete Subsite step

Use the Delete Subsite step to delete a SharePoint site that you no longer need.

To use the SharePoint steps in K2 Workflow Designer, you must have SharePoint installed in your environment. To see the version of SharePoint that K2 supports, view the Compatibility and Support Matrix.

Drag the Delete Subsite step from the SharePoint category, Favorites bar, or the Recent category onto the canvas.

Example of a Delete Subsite step in a workflow

  1. From the Toolbox click the SharePoint category and then Sites. Drag the Delete Subsite step onto the canvas.
    2. For more information on how to use the error console, see the Error Console topic.
  2. Select the added step and click the expand / collapse toggle to expand the Configuration Panel. You can also double click the step to expand the panel.
  3. Select the Delete Subsite tab. Use this tab to configure the properties.

    4. The following table explains the options available on this tab:

    OptionExplanationHow to Use
    Pick Site

    Use this to pick a previously created subsite reference in the workflow. The menu contains a list of subsites. By default, this option is selected.

    If you don't see items in the menu, you need to create a SharePoint referenced item using a SharePoint reference step within the workflow.

    Select the Pick Site radio button to enable this option.

    Click the menu and select the reference name.

    Find Site

    Use this to select a previously created subsite reference, a previously used site or to browse to the specific subsite.

    		Click the Find Site radio button to enable this option.

    Click the menu and select Browse to browse to a specific one.

    Filters

    The filter allows you to specify parameters and filters to return data.

    Applying filters is optional. Use operators such as Equal, Not Equal, Starts With, Ends With, and Contains.

    Parameters are sometimes required - it depends on the SmartObject method selected. If the method has parameters, you probably need to provide values for those parameters to execute the method.

    The red text in the Filter section serves as a warning. Unless you add a specific filter, all subsites on the selected site (Pick Site menu) will be deleted.

    Example: You have three subsites on the portal.denallix.com site and you want to delete one of them (K2 Learning). Use the Title property to configure a filter to delete a specific subsite from the selected site.

    Click the Add Filter link to add filters.

    Select filter values from the drop-down menu.

    Click the operator button to select the operator.

    Click Add to add additional filter properties

    Type values or create dynamic values by dragging Functions, Fields, SmartObjects and Workflow-related items from the Context Browser into the fields.

    To delete properties, select them and click the Trash bin.

    Recycle Bin

    Select this to place deleted items in the Site Recycle Bin. Items in the bin can be restored. Note that if the SharePoint list or library exist on a subsite, the deleted item is placed in the main recycle bin of the site collection.

    When this option is not selected, deleted items are immediately deleted and cannot be restored.

    Check or uncheck the Sent items to recycle bin check box.

  4. From the Subsite section select either Pick Site (select a referenced subsite from the menu) or Find Site (browse to the site). In this example, select Find Site. From the menu select Browse and navigate to a site.
  5. Select a site and click OK.

    6. For more information about the different browse states and errors, see the Browse States topic.

    For more information on how to use the breadcrumb bar, see the How to use the Breadcrumb topic.

  6. Click the Add Filter link to specify parameters and filters.
    7. Applying filters is optional. Parameters depend on the SmartObject method and are sometimes required. The filter may have a positive impact on performance by limiting the number of records returned. When you create a filter, only records that match the filter criteria are returned. Applying filters is commonly used when a root site is selected in the Find Site option in order to find the specific subsite.
  7. Select a property from the menu. Select an operator to define the filter. Type values or create dynamic values by dragging Functions, Fields, SmartObjects and Workflow-related items from the Context Browser into the fields.

    8. For more information on how to use Smartfields see the Smartfield Composer topic. Added filters can be grouped together to form parameters. To group parameters, click the AND button.

    When you filter with the Relative URL or Subsite Relative URL and you select the equals to ( = ) operator, you need to include the forward slash ( / ). No records will return if you don't include it.
    Alternatively you can use the ends with operator.
  8. In the Filters section, click Add to add a property.
  9. To delete properties, select them and click the Trash bin.
  10. With the step selected, select the Properties tab.

    11. The following table explains the options available on this tab:

    OptionExplanationHow to Use
    Title / NameBy default, each step on the canvas has a step title. You can change this title to suit your workflow logic and show it on the canvas by checking the Show Label box.Enter a value into the Title/Name field.
    Reset linkUse the link to reset any changes to the title.Click the Reset link to reset the Title/Name field to default value.
    Show LabelAllows you to see the step label on the canvas. The label shows the value of the title.Check the check box to display step label on the canvas.
    DescriptionAllows you to add a detailed description for the step.Enter a value into the Create Newfield.
    NotesAllows you to add additional notes for the step.Enter a value into the Notes field.
  11. Click the Errors tab.

    12. Different types of exceptions can occur on a step, such as:

    TypeDescription
    Known exceptionsAny SmartWizard or standard wizard that has Boolean options for handling known exceptions have these options displayed as check boxes in the Known exceptions section of the Exceptions tab.
    Unhandled exceptionsAny unknown runtime exceptions.

    The tab contains the following known exception:

    ExceptionExplanationHow to Use
    Continue on errorOn step execution and an error occurs, continue to the next step in the workflow.Check the check box to continue the workflow.

    The tab contains the following unhandled exception:

    ExceptionExplanationHow to Use
    Log ExceptionLogs the exception to the error log.Check the box to log the exception.

  12. Your changes are automatically saved.