What's New in K2 Cloud Update 17

• When you select Start with a SharePoint List under the start event in the Workflow Designer and then select a SharePoint subsite, a 500 server error occurred. It is recommended to clear your browser cache to successfully apply the fix.
• When you select Start with a SharePoint List under the start event in the Workflow Designer and then select a SharePoint site collection, either the libraries, lists, or subsites displayed depending on which was returned last, rather than displaying all the sites. It is recommended to clear your browser cache to successfully apply the fix.

• When you uncheck the Visible property of a form, the form was still visible at runtime. Follow the steps below to successfully apply the fix:
  1. Restart the K2 service
  2. Refresh Internet Information Services(IIS)
  3. From your web browser, clear your browsing data using the All time option. Ensure to select all the options to clear all history and sites.
     
  4. If the form must be visible, check the Visible property. If the form must not be visible, uncheck the Visible property.
• When editing a resource from Management > Authentication > OAuth > Resources that previously contained RefreshTokenEndpoint and MetadataEndpoint values, those fields were empty.

• When creating a Custom Voting Rule on a Task step in a workflow and using any of the operators in the rule to set the number of responses, an ‘AtLeast’ function was applied to all operators selected.

• When using terms in SharePoint and using the Managed Metadata > Get Terms in Term Set SmartObject method to filter deprecated terms, the deprecated terms still showed in the list. Follow the steps below to successfully apply the fix:
  1. In Management > Integration > Services Instances, edit your service instance and click OK without changing anything.
  2. This adds the ExcludeDeprecatedTerms service key. Click Edit again to see the new service key.
  3. Type "true" next to the ExcludeDeprecatedTerms service key and click OK.
• When a workflow contains a Task step using a Text > Split function in the Task Notification, a “500 Server Error” error occurred when trying to edit the workflow.
• When using a SmartObject containing a file or image property in a workflow, creating references for the property, and using the SmartObject property in a step in the workflow, a “Workflow's Item Reference XXXXX contains a reference to a removed SmartObject property” error occurred when trying to deploy the workflow.

When configuring an email reminder on a Task step and using the Infinite setting in the Repetitions field, the reminder was only sent once. Follow the steps below to successfully apply the fix:

1. Delete the reminder by clicking the Trash bin.
2. Click the Email Reminder link to recreate the reminder.

• When configuring a SmartForm for a workflow task, the remove references icon did not appear for configuring References on the Open Task on a Form page.
• When replacing an existing Task step with a new Task step in a workflow, the Form rules of the existing SmartForm Task remained but it was showing the new Task’s name. Follow the steps below to successfully apply the fix:
  1. Edit the following file: [K2 install folder]/K2Designer/Web/K2DesignerHost/configs/environments/environment.config.json.
  2. Search for the following in the file:
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     "activityNamingStategy": {
       "random": false
     },                                            

  3. Change the value false to true.
  4. Clear browser cache.
• When an Editable List view contains a Rich Text control and clicking the Add or Edit Toolbar button of the view, the Toolbar drop-down menu for the control did not show.
• When trying to activate the K2 for SharePoint app, a “…Parameter is invalid.\nParameter value: '00000000-0000-0000-0000-000000000000…” error occurred. To apply the fix successfully, do the following:
  • Run the K2 for SharePoint Registration Wizard.

• When switching between the custom Reminder email Rich Text Editor and the Task Notification email Rich Text Editor in the Workflow Designer, the Reminder email text appeared in the Task Notification email Rich Text Editor.

• When the Smartfield Composer for a function or SmartObject in a workflow is closed after the initial configuration, you could not edit it again.

• Small internal system fix made in this update.

• When trying to edit an existing workflow from the Designer, the workflow did not load.

• When using two Send Email steps in a multi-step in the workflow designer and trying to change the name of the secondary Send Email step, the text did not update correctly.
• When a variable is populated with HTML using the Set Variables step in a workflow, then using the variable in an email, the HTML did not render correctly at runtime.

• When a user is configured as “out of office” and the “forwarded user” tries to open a subview from the worklist task, a “worklist item could not be opened…user is not allowed to open the worklist item… “ error occurred.
• When a Task step is configured using SmartForm integration, the “Use an existing state” and “Where would you like the workflow view to appear?” dropdown became unconfigurable.

• When using a Set Variables step in a workflow and you drag variables or environment fields that are longer than what is visible in the field, you could not navigate to the beginning of the variable text.
• When using the SharePoint>Document>Copy Document step in a workflow to copy a file of 250MB or larger to another SharePoint library, a “(404) Bad Request” error occurred.
• When using the Worklist control and removing the default "Status not equals Sleep" filter at runtime, tasks of other users were visible. Follow the steps below to successfully apply the fix:
  1. Locate the SmartFormsRuntime web.config file. The file can be found here:
     "%ProgramFiles%\K2\K2 smartforms Runtime\web.config"
  2. Add the following setting to the Appsettings section:
     <add key="ForceDefaultWorklistControlFilter" value="true" />
• When editing a standard validation pattern in SmartForms, the pattern was overwritten when upgrading to a newer version of K2. A warning message now displays when trying to edit a standard validation pattern.
Standard validation patterns such as Email Address and Characters Only are reset when your environment is upgraded. To keep your changes, we recommend you create a new validation pattern. For more information about creating a new pattern, see Creating a custom pattern

• When using the data of a Create Reference step in a workflow to populate the To field of a Send Email step, a “The email address 'System.String[]', is invalid” error occurred.
• When you configure a workflow to start with the Start when any Workflow Errors start event, and another workflow goes into an error state, the start event did not execute, and an “Exception has been thrown by the target of an invocation. : An error occurred while parsing EntityName” error occurred.
• When you click save in the Workflow Designer, the entry is saved to the Designer.ProcessHistory table. Over time and with a large number of workflows, this caused the database to grow exponentially and used a significant amount of memory. Follow the steps below to successfully apply the fix:
  1. Locate the web.config file in C:\Program Files\K2\K2 smartforms Designer\Workflow Designer.
  2. In the web.config file locate the CleanupProcessHistory key and change its value to true.
When you apply the fix, the Process History database table will only contain the 3 latest saved entries. If you require historical records of this table, we suggest you leave the key value as "false". This will ensure that the Process History database table retains all previously saved entries. Note that this will cause the database to continue growing and may cause slow performance.

• When using the PDF Converter service in a workflow, an “unable to connect to the K2 PDF Converter Service” error occurred.
• If a workflow has multiple Create Reference or SmartObject steps linked to the same SmartObject, the SmartObject name contains a full stop, and you rename the default generated output mapping, a duplicate reference was created in the Object Browser.
• When using a custom workflow step in the workflow designer, the icon did not show in the workflow designer toolbar.
• Using the Package and Deployment tool prompted a user to get a token, which in turn requested admin consent.
• When trying to configure aS4Hana Product Master A2X JSSP Service Instance and changing the Authentication to OAuth, a "SmartObject Server Exception: Error while copying content to a stream." error occurred.
• When adding a Drop-Down List control to a list toolbar and using a style profile, the control was added to its own row in the toolbar and not aligned in the same manner as the rest of the controls.
• When adding HTML to the Rich Text control containing a custom font that is not included in the Rich Text control, generating a PDF converted the text into an unreadable format.
• In K2 Mobile, when opening a workflow task from Workspace and the task contains a form with a File Attachment control, the control did not allow files to be attached.
• When trying to edit the recipient details in a Task step of an existing workflow, a "Cannot read properties of undefined" error occurred.
• When you have a workflow with a SmartObject containing a SmartObject method that returns a file or document, a "The SmartObject contains a property mapping that references a removed SmartObject property" error occurred when trying to deploy the workflow.
• When you have more than one SmartObject in a category and you try to drag a SmartObject from the Toolbox > SmartObjects > [Category] folder in the workflow designer onto the canvas, the last SmartObject in the list displayed instead of the one you dragged onto the canvas.
• When you hover over steps in the workflow designer toolbox, tooltips did not display for the steps
• When trying to open a view or a form in K2 for SharePoint for the first time, the view or form would load, then request authentication and load again.