K2 Out of Office - Managing K2 Out of Office in K2 Workspace

The K2 Out of Office configuration screen is accessible from the K2 Management Console > K2 Workflow Server > Users > Out of Office. This provides an Administrative view of all the Out of Office users. The administrator will be able to configure users' out of office settings and also activate/ set users as Out of / In the Office.

A user with Administrative rights on the K2 Workflow Server will be a K2 Out Of Office administrator as well.

Fig. 1. Management Console - Out of Office

Feature	What it does
Add	When the user clicks the Add button the Select a user to add to the Out of Office list search screen will be displayed. The Administrator will be able to search for a user.
Configure Settings	To configure a user’s Out Of Office settings, click on a User Name and select the Configure Settings button from the menu. The administrator will be directed to the selected users Out of Office configuration screen.
Out Of Office check box	The Out of Office check box allows the administrator to activate a users OOF configured settings.
Save	When clicking the Save button, all current configuration settings will be saved to the database.
Delete	When clicking the Delete button, all current configuration settings will be deleted from the database.
Refresh	When clicking the Refresh button, all current configuration settings will be updated from the database.

Add Button

The Add button will open the Select a user to add to the Out of Office list search screen.

Fig. 2. Select a user to add to the Out of Office list

Feature	What it does
Users/Groups	Allows the user to only search for the available Users
Roles	This is disabled on this screen
Search Text Box	Allows the user to enter the search text string
Security Label	Click on the drop down and select the security label to use in the search
Domain	Click on the drop down and select the domain to use in the search
Search	The search button will take into consideration all criteria specified in the Starts With drop-down, the Search For text box and the Security Label drop-down and search for destinations that fit those criteria. The destinations will be displayed in the list below.
Select All	The user can select all the destinations in the list by clicking this button.
Clear All	The user can clear all selected check boxes in the list by clicking this button.
User/Group Name - Type	All destinations (Names and types) will be displayed in this list after the user clicked the Search menu item.

The administrator will be directed to the selected user's Out of Office Configuration screen where the out of office settings can be configured.

Fig. 3. Management Console user out of office configuration screen