All at Once Scenarios and Outcomes

By default, the Worklist Filter is not displaying all statuses of Worklist items. See Worklist Filter for detail on how the Worklist Filter impacts the Worklist items displayed.

Scenario 1

One Destination User - One slot

One Destination User - One slot
Create a slot for each destination	N/A
Specify the number of slots to be created	1
Resolve all roles and groups to users	N/A
Create a slot for each role and group	N/A

Outcomes
Description of Outcome	Management Worklist and Workflow Report	Delegation	Redirect
The Destination user is assigned a task and gets a worklist item. Opening the item sets the task for the entire activity to Open.	Workflow report shows the user who actioned the task. Management Worklist shows assigned to user.	Both users see the item on their worklist. If one opens the worklist item, it will disappear from the other's worklist as the item will be Allocated. Workflow report shows who actioned the task	Original user no longer sees the item. Workflow report shows the person who actioned the task.

Scenario 2

Five Destination Users - Slot per Destination

Five Destination Users - Slot per Destination
Create a slot for each destination	True
Specify the number of slots to be created	N/A
Resolve all roles and groups to users	False
Create a slot for each role and group	True

Outcomes
Description of Outcome	Management Worklist and Workflow Report	Delegation	Redirect
Five destination users get five different tasks. Every task has to complete for the activity to progress	Workflow report shows the user who actioned the task. Management Worklist shows assigned to all 5 users.	Each individual task can be delegated without affecting the other tasks.	Each individual task can be redirected without affecting the other tasks

Scenario 3

Five Destination Users - 2 Slots

Five Destination Users - 2 Slots
Create a slot for each destination	False
Specify the number of slots to be created	2
Resolve all roles and groups to users	False
Create a slot for each role and group	True

Outcomes
Description of Outcome	Management Worklist and Workflow Report	Delegation	Redirect
Five destination users get assigned tasks, but as soon as two users open their tasks, the other three will no longer see their tasks. If one of the first two users releases their task, it should appear on four user's worklists (the one who released and the other three who never opened).	Workflow report shows the user who actioned the task. Management Worklist shows assigned to all 5 users.	Each individual task can be delegated, but only two tasks can be completed as only 2 slots are required to complete the activity	Original user no longer sees the item. Only two users are required to complete their tasks for the activity to complete

Scenario 4

One Group/Role/SPGroup, 5 users in group - 2 Slots

One Group/Role/SPGroup, 5 users in group - 2 Slots
Create a slot for each destination	False
Specify the number of slots to be created	2
Resolve all roles and groups to users	False
Create a slot for each role and group	True

Outcomes
Description of Outcome	Management Worklist and Workflow Report	Delegation	Redirect
All users will see a task, but as soon as two users open their task it will disappear from the other three user's worklists. Similar to Scenario 3 except that there is one task assigned to the Role/Group/SPGroup name.	One task is assigned to the Role/Group/SPGroup. Workflow report shows the user who actioned the task. Management Worklist shows the Role/Group/SPGroup name, with drill down functionality to view the users.	Individual users can delegate their tasks, but only two tasks can be completed as only 2 slots are required to complete the activity	Original user no longer sees the item. Only two users are required to complete their tasks for the activity to complete

Scenario 5

One Group/Role/SPGroup, 5 users in group - Slot per Destination

One Group/Role/SPGroup, 5 users in group - Slot per Destination
Create a slot for each destination	True
Specify the number of slots to be created	N/A
Resolve all roles and groups to users	False
Create a slot for each role and group	True

Outcomes
Description of Outcome	Management Worklist and Workflow Report	Delegation	Redirect
All users will see a task, but as soon as one user open their task it will disappear from the other four user's worklists. There is only one task assigned to the Role/Group/SPGroup name.	Workflow report shows the user who actioned the task. Management Worklist shows the Role/Group/SPGroup name, with drill down functionality to view the users.	Individual users can delegate their tasks, but only one task can be completed as only 1 slot is required to complete the activity	Original user no longer sees the item. Only one user is required to complete the task for the activity to complete

Scenario 6

One Group/Role/SPGroup, 5 users in group - Slot per Destination, Resolve Roles

One Group/Role/SPGroup, 5 users in group - Slot per Destination, Resolve Roles
Create a slot for each destination	True
Specify the number of slots to be created	N/A
Resolve all roles and groups to users	True
Create a slot for each role and group	False

Outcomes

Description of Outcome

Management Worklist and Workflow Report

Delegation

Redirect

Five destination users get five different tasks. Every task has to complete for the activity to progress

Each user is assigned a task.

Workflow report shows all 5 users who actioned the task. Management Worklist shows the users.

Each individual task can be delegated without affecting the other tasks.

Each individual task can be redirected without affecting the other tasks

Scenario 7

One Group/Role/SPGroup, 5 users in group - 6 Slots, Resolve Roles

One Group/Role/SPGroup, 5 users in group - 6 Slots, Resolve Roles
Create a slot for each destination	N/A
Specify the number of slots to be created	6
Resolve all roles and groups to users	True
Create a slot for each role and group	False

Outcomes
Description of Outcome	Management Worklist and Workflow Report	Delegation	Redirect
This activity will never move on unless there is a custom destination rule because there are six slots and only five users.

It is recommended not to use more slots than destination users in a scenario as this activity will never complete.