What are Nintex Forms?

This topic provides an overview of Nintex Forms.

Nintex Forms provide an interface between a user and persistent data. The form surface provides the ability to provide data entry structures such as list boxes (providing a set of choices), check boxes (providing yes and no settings), validation of data entry, and the ability to send the data to persistent storage such as a database. Nintex Forms are designed to work with Microsoft SharePoint lists and Nintex Workflow.

User interface for data collection

A form provides a number of features for capturing user input. These features include:

The form exists in relation to a person using the form, SharePoint, and also other sources of data. You can include on the form sources of data from the web, external database, or other lists in SharePoint. For example, a list lookup may retrieve the items in the list from a web service that lists the retail outlets for a retail chain. Since the location of these outlets may change, the lookup would always have access to the most recently published information.

Finally, the form exists in relation to SharePoint. The data collected and processed by the form is stored a SharePoint list, which in turn stores the data in Microsoft SQL.

Note:  You could also store the data in a third-party data store accessible via a Web Service or SQL call. However, the typical function of the form is to store the data in a SharePoint list so that it can be used by Nintex Workflows.


Nintex Forms allow you to create an optimal user experience of the same data collection for different form factors. A single form can contain multiple layout versions for desktop, tablet, and smart phone users.

Nintex Forms and SharePoint Lists

The form focuses user input into a record in the SharePoint List. A record in this context is a single row of column fields. In SharePoint, this is known as a column, which in turn corresponds to the field in SQL.

For example, a user opens a list in SharePoint, and Nintex Forms opens and displays the list of columns: user name, a column labeled, nickname, primary email, and a column with address 1, address 2, and zip code, and state. Each of these columns has a data type, for example, a string for the name field, an email data type for the email, and a number for zip code and phone number.

Nintex Forms and Nintex Workflow

Nintex Forms are contained in Workflows as start up and task forms. In addition to access to SharePoint data such as users and list items, forms created in workflow can access workflow variables.

The parts of Nintex Forms

Nintex Forms comprise several elements. These include:

In this section

In this section you can find:

Related information

How Nintex Forms work

Types of Nintex Forms

Form Layouts

Forms Views