Licensing limits

Important:  Some users may have legacy licensing agreements that differ from the tiers outlined below. If you are unsure which license tier applies to your organization, please contact your account manager.

Process Manager licensing defines limits and entitlements based on your subscription tier. These limits determine how many processes, users, and add-ons are available in your environment.

Process Manager subscriptions are offered in the following tiers:

• Essentials: This package is suited to customers who are just getting started or have basic requirements.

• Professional: Designed for small and medium businesses.

• Expert: Designed for customers with more complex requirements who require a full range of features. Provides all features in the Essentials and Professional packages, plus additional features.

• Enterprise: Designed for enterprise-sized customers. This is a full-featured package with the flexibility of user-based licensing.

Process and user limits

The number of processes and users available depends on your subscription tier.

Limit type	Essentials	Professional	Expert	Enterprise
Included Processes	150	500	1,500	Fair use
Included Users	150	500	1,500	Fair use
Minimum Users	None	None	None	250

Note:  Archived, unpublished, and outdated processes and process models count toward your organization's total process allocation. Additional processes and users can be purchased. Contact your Nintex representative for details.

Fair use policy

For Enterprise tier subscriptions, fair use is defined as up to 10 processes per purchased user license. Process usage is pooled across all users in your organization.

Add-on features

The following add-on features and modules are included or available depending on your subscription tier:

Add-on	Essentials	Professional	Expert	Enterprise
Risk and Compliance	Optional	Optional	Included	Included
Improvement & Incident Management	Available as an add-on	Available as an add-on	Available as an add-on	Optional paid add-on
Training Management	Available as an add-on	Available as an add-on	Available as an add-on	Included
Process Capture	Available as an add-on	Available as an add-on	Included	Included
AI Model to Map Converter	Not available	Available as an add-on	Included	Included
AI Process Generator	Included	Included	Included	Included

Product capabilities by tier

Product feature	Essentials	Professional	Expert	Enterprise
Process variants	Not available	Included	Included	Included
BPMN modeling	Not available	Included	Included	Included
Visio import (into models)	Not available	Included	Included	Included
Generate workflow from process	Not available	Not available	Included	Included
Process & document approval workflow	Not available	Included	Included	Included
OData reporting APIs	Not available	Included	Included	Included

Support and environments

Feature	Essentials	Professional	Expert	Enterprise
Support Level	Standard	Standard	Premium	Premium
Production Environments	1	1	1	1

Note:  Additional production environments and non-production environments can be purchased as add-ons. Contact your Nintex representative for details.

Overage and billing

• For Essentials, Professional, and Expert tiers, overage charges may apply if you exceed your included process or user limits. Overages are charged quarterly.
• Archived, unpublished, and outdated processes and process models are included in total process counts.
• Pricing and entitlements are subject to change. Refer to your subscription agreement for current terms.

For questions about your specific licensing agreement or to purchase additional capacity, contact your Nintex account manager.

For more information on how to delete a process, please see Archive, Delete or Restore a process