During runtime, when a user interaction task is created as part of a workflow, tasks will be assigned and the notification message(s) sent. The task(s) assigned to a user can be seen at any time via the My Workflow Tasks web part or the Nintex workflow task list setup within the site.

To process an assigned task, click the item's hyperlink (if configured and allowed) within the notification email or on the hyperlink within the Item column of the My Workflow Tasks web part web part. This will open the 'Approve Reject' page ready for the user's response.

The 'Approve Reject' page

Status

When a task is generated by the 'Request approval' action, the user can choose to approve or reject the item in the workflow. The selection made will determine the path followed by the workflow.

When a task is generated by the 'Request review' action, there is no response to process as the item is deemed satisfactory when the user is finished with it.

Depending on the configured workflow action, the user may be given the option of Delegating Approval Tasks the task to another user.

Comment

Use this field to enter any comments about why the item was approved or rejected.

Item Properties

Listed in the Item Properties section is the meta data related to the item in the workflow. To view the full details of the item click the hyperlink next to the Item property heading. Similarly, to view the status of the workflow graphically, click on the View link provided.

The Item Properties panel also displays the field values of the item the workflow is running on (not shown in this screenshot). You can determine which fields are displayed by creating a view called 'Workflow Task View'. The name of the view to use is configurable in the Global settings in SharePoint Central Administration.