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Nintex Workflow 2010 > Administration and Configuration
Workflow inventory
​​* This topic applies to Nintex Workflow Enterprise Edition only​.
 
​This help topic provides instructions for server farm administrators on accessing and viewing workflow inventories from the Workflow Inventory page. This page provides a holistic view of the location, depth and breadth of existing workflows across all site collections. 

Accessing the Workflow Inventory page 

On the the Central Administration Home page, click  Nintex Workflow Management; in the Nintex Workflow Management section, click Workflow Inventory.
The Workflow Inventory page opens. The table view shows the name of the workflow including the description, who last modified the workflow, and what list the workflow is assigned to.

Viewing workflow inventories

As a farm adminstrator, you can view and filter workflow inventories based on site collection, site, list, or date. ​​​Inventories can be exported as CSV files.​
Here are some suggested next steps.

You can view the workflows that belong to all site collections.
  1. You can ch​​​ange the list view as needed.
    You can filter a list by showing only the items that meet a certain criteria. 
    Select a column and specify the values and filter by:
    Site Collection: Lists the site collection location of the workflow.
    Site: Lists the site location of the workflow.
    List Name:  Lists names of existing lists for the indicated site.
    Workflow Name: Lists names of existing workflows for the indicated list. Click the name to open the workflow.
    Workflow Type: Lists the workflow types of existing workflows by site and list.
    Modified By: Lists the name of the last designer or administrator of the workflow.
    Modified: Lists the modified dates and times for existing workflows. You can pick a date range (last 7 days, for example) from the drop-down menu.
    Pubished Version: Lists the publication status of existing workflows.​
    Last Saved Version: Lists the publication status of the latest saved versions of existing workflows.
    Last Run Time: Lists the last run date of workflows, so you can consider deleting them.

  2. The list displays all workflows across the site collection. 
    From this view, you have the following options:
    To delete a workflow, click delete (X) next to the workflow. In the confirmation dialog, click OK.
    To add or remove columns in the view, click Modify View. Select the columns that you want to show and click OK​.

View all workflows in a range of days
In the table view, click the Modified filter option, and specify a date range as shown:

The list shows all workflows for the specified date range. 
Note: You can sort the data in a view. For example, you can choose to rearrange items, so that they are viewed in alphabetical or numerical order.​

View version information
In the table view, sort by Published Versions or Last Saved Version. 
The list shows all the currently published workflows and last saved versions.
To unpublish a workflow, see Managing workflows.

View statistics
You can view the statistics of a particular workflow.
  1. Click View statistics on the Workflow Inventory page.
  2. Select a workflow.
  3. View and interpret the statistics, such as Total Runs and In Progress.​

Take an inventory of your workflows
You can take an inventory of the workflows that exist in the site, site collection, or farm.
  1. In the table view, click the Last Run Date filter, and specify a date range, for example > 365 Days​ (more than). The list displays all workflows that were run more than a year ago.
  2. Review and delete unused workflows.​ You can have lists open in another tab while looking at the inventory list.
​​
Export workflow inventories to a CSV file
You can export workflow inventories to a spreadsheet for further review​.
  1. Click Export table to CSV on the Workflow Inventory page.
  2. From the downloads prompt, open the file. The data opens in a tabular format.
  3. Save the file to a location​.

Determine the status of your workflows
You can open a workflow preview, evaluate the status, and track issues.
  1. In the table view, click the workflow name.
  2. ​View the workflow preview diagram and determine its status.
    Scrolling over each workflow action provides information on how the workflow action is configured.
    From this view, you have the following options:
    Export a workflow:         Exports the workflow to .nwf which can be reused in another site.
    Edit a workflow:         Displays the workflow in a preview, ready for editing.
    View history:         Displays the history of the workflow such as Total Runs, In progress, Cancelled, Max. Duration.
    View statistics    : Displays the statistics of the workflow executions. (Displayed after the workflow has run.)​