Get List Item Reference step
Use the Get List Item Reference step to create a reusable reference to a SharePoint list item. You can reuse a list item reference throughout a workflow.
You can, for example, use the Get List Item Reference step in a shipment processing workflow to update the order's properties and then move that order to a new folder. Creating a list item reference for the order allows you to access values from the reference instead of locating it in each step.
Drag the Get List Item Reference step from the SharePoint category, Favorites bar, or the Recent category onto the canvas.
Example of a Get List Item Reference step in a workflow- From the Toolbox click the SharePoint category, the List Items category and then drag the Get List Item Reference step onto the canvas.
- Select the added step and click the expand / collapse toggle to expand the Configuration Panel. You can also double click the step to expand the panel.
- Select the Get List Item Reference tab. Use this tab to configure the properties.
- From the List menu Browse and navigate to a location to add the list.
- Select the site and list and click OK.
- Click the Add Filter link to add filters.
- Select a property from the menu. Select an operator to define the filter. Type values or create dynamic values by dragging Functions,
Fields,
SmartObjects and
Workflow-related items from the Context Browser into the fields.
- In the Filters section, click Add to add a property.
- To delete properties, select them and click the Trash bin.
- To create a reference click Create. Reuse this reference in the current step or from another step in your workflow.
- To edit the auto-generated reference title, click Edit.
- To locate the added reference, expand the Context Browser, select Fields and then expand the Reference section.
- With the step selected, select the Properties tab.
- Click the Errors tab.
Your changes are automatically saved.
The following table explains the options available on this tab:
Option | Explanation | How to Use |
---|---|---|
List |
Use this to browse to the list on a registered SharePoint Site Collection. |
Click the menu and select Browse to browse to a specific one. |
Filters |
The filter allows you to specify parameters and filters to return data. Applying filters is optional. Use operators such as Equal, Not Equal, Starts With, Ends With, and Contains. Parameters are sometimes required - it depends on the SmartObject method selected. If the method has parameters, you probably need to provide values for those parameters to execute the method. |
Click the Add Filter link to add filters. Select filter values from the drop-down menu. Click the operator button to select the operator. Click Add to add additional filter properties Type values or create dynamic values by dragging Functions, Fields, SmartObjects and Workflow-related items from the Context Browser into the fields. To delete properties, select them and click the Trash bin. |
Use List Item Later | Use this to create a reference to use from other steps within the workflow. |
Click the Create link to create a reference. Click the Edit link to edit the reference name. If you edited the reference name and want to reset it, click the Reset Name link. |
For more information about the different browse states and errors, see the Browse States topic.
For more information on how to use the breadcrumb bar, see the How to use the Breadcrumb topic.
For more information on how to use Smartfields see the Smartfield Composer topic. Added filters can be grouped together to form parameters. To group parameters, click the AND button.
The following table explains the options available on this tab:
Option | Explanation | How to Use |
---|---|---|
Title / Name | By default, each step on the canvas has a step title. You can change this title to suit your workflow logic and show it on the canvas by checking the Show Label box. | Enter a value into the Title/Name field. |
Reset link | Use the link to reset any changes to the title. | Click the Reset link to reset the Title/Name field to default value. |
Show Label | Allows you to see the step label on the canvas. The label shows the value of the title. | Check the check box to display step label on the canvas. |
Description | Allows you to add a detailed description for the step. | Enter a value into the Create New field. |
Notes | Allows you to add additional notes for the step. | Enter a value into the Notes field. |
Different types of exceptions can occur on a step, such as:
Type | Description |
---|---|
Known exceptions | Any SmartWizard or standard wizard that has Boolean options for handling known exceptions have these options displayed as check boxes in the Known exceptions section of the Exceptions tab. |
Unhandled exceptions | Any unknown runtime exceptions. |
The tab contains the following unhandled exceptions:
Exception | Explanation |
---|---|
Log Exception | Logs the exception to the error log. |
Force error when required SmartObject inputs are missing | Will forcefully throw an error if a SmartObject method has input missing. |
Continue on error | Will force the workflow to continue running the SmartObject method, even if it runs into an error. |