Share a document

Documents and entire document lists can be shared with people outside your Nintex Process Manager user base through Minimode links A permalink to a Nintex Promapp process or document which allows anonymous users to access processes, documents or process groups.. With minimode links, anyone can view relevant documents without having to be logged in to your Nintex Process Manager site.

Share documents

You can share documents by copying minimode links or sending an email.

1. Go to Documents > All Documents.
2. Select the document you want to share and click on the right of the document.
3. Select Share document from the drop down.
   

   Note: You can only share documents from processes that have been published.

4. In the Share document dialogue window, do one of the following:
   • Copy the minimode URL link and share it.
   • Add an email address in the Recipient field, then click Share to share the document by email.

Share a document list

Caution: A Promaster A Nintex Promapp system administrator who administers a Nintex Promapp site and has rights to view and edit all areas of a Nintex Promapp site. can share an entire document list by turning on the Enable sending document lists via minimode URL (Default: Off) setting. This will allow anonymous users to see the list of documents and view individual documents.

1. Go to Documents > All Documents.
2. Click on the top-right of the page.
3. In the Send List dialog box,

4. In the Send Link to <document name>, do one of the following:

   • copy the minimode URL and share it.
   • add the email recipient and message, then click Send to share the document list by email.

Caution: Minimode links can be expired if you no longer want a document to be publicly available, or if you believe the link is being accessed by people outside the intended audience. For security, Nintex Process Manager can also track how often a minimode link is followed. For more details, contact support@nintex.com.

Setup RSS document feed

Nintex Process Manager has a document RSS feed available so you can keep informed when changes are made to your documents list. You can use your news reader to view headlines about new and updated documents in your Nintex Process Manager site, typically through your intranet.

Extract the RSS feed

This setting can be configured to be available to all users or restricted to Promasters only through the Admin > Configure > Documents > RSS > Enable syndication for Promasters only setting.

1. Go to Documents > All Documents.
2. Click on the top right of the page.
3. Copy the details and setup in your RSS feed reader.