My Nintex permissions

Each workflow has unique My Nintex settings that can be controlled by the workflow owner. With My Nintex settings for the workflow, the workflow owner can configure which users can see certain information from workflow executions. Users first need Participant access to the Nintex Automation Cloud tenant, in order to have access to My Nintex. The settings for workflow initiators and task assignees can be changed using My Nintex settings.

For more information about My Nintex settings, see My Nintex settings.

Business owner

As a Business owner, users are able to access Workflow tracking in My Nintex, allowing them to view all instances of that workflow. Business owners are able to see the start data and start forms that started the workflow, and view and manage any tasks that were created within the instances.

Workflow initiator

Any user that initiates an authenticated workflow can view that instance. My Nintex settings can manage the workflow initiator’s ability to view any tasks that are created within the instance.

Task assignees

When a task is assigned to a user, they will gain access to the associated instance. My Nintex settings can manage the ability of the task assignee to view the start data and start form that started the instance, other tasks that are created within the instance, and the ability to delegate tasks.

My Nintex Business owner Workflow initiator Task assignee
Workflow tracker ✔ ✘ ✘
Start form submissions ✔ ✔ Depends on My Nintex settings
Tasks details ✔ Depends on My Nintex settings
  • Assignee's tasks: ✔
  • Other tasks: Depends on My Nintex settings
Completed task form ✔ Depends on My Nintex settings
  • Assignee's tasks: ✔
  • Other tasks: Depends on My Nintex settings

 

Tasks Business owner Workflow initiator Task assignee*

View task details

 ✔ Depends on My Nintex settings Depends on My Nintex settings

View completed task forms

 ✔ Depends on My Nintex settings Depends on My Nintex settings

Override tasks

 Depends on My Nintex settings ✘ ✘
Delegate tasks Depends on My Nintex settings ✘ Depends on My Nintex settings

*Users can always view and respond to their own tasks.

Note: For more information about My Nintex settings for workflows, see My Nintex settings.