View workflow versions
Using the Version History option in the workflow designer page, you can:
- View a history of versions of your workflow.
- Access and edit previous versions of a workflow, if needed.
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Version numbers are generated when a workflow is saved or published. For guidance on how version numbering works, see Understand workflow version numbering scheme.
- To manage the versioning scheme of workflows, see Workflow settings.
Jump to:
Access earlier versions of a workflow
Caution: To avoid losing changes, save or publish the workflow you're currently viewing before opening a previous version.
- On the toolbar at the top of the workflow designer, click Version History. A list of all versions of the workflow is displayed.
Note: If there are no previous versions of the workflow, the Version History button is disabled.
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(Optional) Select the Show published versions only check box if you want to show only the published versions of your workflow. All draft versions will be hidden.
- In the window that appears, click the version you want to view.
When opening an old version of a workflow, a message appears at the top of the page informing you the version you are currently viewing. In addition to that message, the footer displays more information about the workflow.
Understand workflow version numbering scheme
Workflow version numbers are generated based on the following scheme:
- First save of a workflow generates a draft version of your workflow. The version number is 0.1.
- First publish of a workflow generates a published version of your workflow. The version number is 1.0.
- Every next publish adds a 1.0-increment to the previous published version.
- Every next save adds a 0.1-increment to the latest version of the workflow.
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The same conventions apply when saving or publishing earlier versions of a workflow.
Sample scenarios
| Current latest version of workflow | Version you are viewing | Action you take after making changes to the workflow | New version of workflow |
|---|---|---|---|
| New (no previous versions exist) | n/a | Save | 0.1 |
| Publish | 1.0 | ||
| 1.0 | same | Save | 1.1 |
| Publish | 2.0 | ||
| 3.4 | same | Save | 3.5 |
| Publish | 4.0 | ||
| 4.0 | 2.3 | Save | 4.1 |
| Publish | 5.0 |
Workflow versions dialog fields, buttons, and selections
| Field or selection | Description |
|---|---|
| Version | A specific version of your workflow. |
| Created date | Date and time when the version is generated. |
| Version created by | First and last name of the user who saved or published the workflow. |
| Comments | Information provided by the user when saving or publishing the workflow. |
| Show published versions only | Click to show only the published versions of the workflow. All draft versions will be hidden. |