Microsoft Office Groups

Groups in Microsoft 365 let you choose a set of people that you wish to collaborate with and easily set up a collection of resources for those people to share. Resources such as a shared Outlook inbox, shared calendar, or a document library for collaborating on files. Groups are the new and improved experience for what Microsoft used to use distribution lists or shared mailboxes to do.

In the context of Nintex Automation Cloud, Microsoft Office Groups is a connector A software component that allows seamless integration with third-party services, business applications, and content stores. Examples include Salesforce, Box, and Microsoft SharePoint. Connectors are used to create connections required for workflow actions and start events.. The Microsoft Office Groups connector is used to create connections for Microsoft Office Groups actions A tool for building the processes, logic, and direction within workflows.. Use Microsoft Office Groups actions to retrieve groups and group members, and to create group events.

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Create a Microsoft Office Groups connection

Note: This connection needs administrator consent to make changes in your Microsoft 365 tenant. You must be an administrator to grant consent. If you are not an administrator, ask your Microsoft 365 tenant administrator to create this connection for you.

Create a connection from the connections page or from the action configuration panel when configuring the action. For information about creating connections and assigning permissions, see Manage connections.

Microsoft Office Groups account requirements

  • Nintex Automation Cloud uses the Nintex Automation Cloud - Microsoft Office Groups Connector to create Microsoft Office Groups connections. Microsoft Office Groups requires the following permissions (see the Microsoft Graph permissions reference article):
    • offline_access: Maintain access to data you have given it access to.
    • User.Read: Sign in and read user profile.
    • GroupMember.Read.All: Read group memberships.
    • Group.ReadWrite.All: Read and write all groups.

Create a Microsoft Office Groups data lookup

Use the Microsoft Office Groups data lookup to create a drop-down list of Microsoft Office Groups members of groups and groups, in a form. You can create as many data lookups as you need. For more information on creating a data lookup and assigning permissions to it, see Data lookups.

For example, to retrieve a list of members belonging to a group in Microsoft 365, add a drop-down list of group members to the form using a Data lookup control A form control that allows users to select from a drop-down list of values that have been fetched from a third-party service.. The Data lookup form control uses a Microsoft Office Groups - Get group members data lookup to list the details of members associated with a specific group.

You can create a data lookup to:

  • Get group members: List all the members of a group.
  • Get Office 365 groups: List all the groups for the connection.

Microsoft Office Groups data lookup fields

When you create a Microsoft Office Groups data lookup, you can configure some additional fields to specify which project details the data lookup should retrieve.

To access the data lookup fields, in the Add data lookup section, select the Microsoft Office Groups Connector and the Operation.

Operation

Field or selection

Description
Get group members Connection Restricts the records retrieved to list members of groups available to the account used to create the connector.
  Group elect the group whose members you want to retrieve from the drop-down, or enter the group ID.
Get Office 365 groups