Workflow actions

Actions are the steps that the workflow performs to complete a process. After you specify the start event of the workflow, the next step is to add the actions to define what you want the workflow to do. A workflow can include as many actions as you need. The actions execute sequentially, and one action must be completed before the next action starts.

A workflow action is either a core or connector action.

All the actions you add to the workflow must be configured before you publish your workflow. If your workflow has unconfigured actions, an error will be displayed when you attempt to publish the workflow. Actions that are not configured completely can be easily identified by the sign displayed next to the action name as shown below:

After the action is completely configured it will be displayed as below:

All the available actions are grouped into different categories in the action toolbox. Core actions are grouped into the following categories:

Action group Description
Communication actions Assign tasks and send emails to users.
Logic and flow actions Call another workflow or direct the workflow to different paths or stages based on conditions.
Operations actions Calculate and format values such as dates, numbers and durations.
Collection operations actions Manage items in collection objects. See Variables
Integration actions Integrate with third-party web services, including interpreting JSON and XML responses.
Nintex Analytics actions Add beacons to your workflow to create Nintex Analytics reports on how long it takes different sections of your workflow to complete.
Document Generation action Generate documents using templates and document tags.