K2 Designer for SharePoint - Workflow Rights

The Workflow Rights wizard screen is used to specify Workflow Rights for the Workflow. The Workflow Rights are populated by default with the current logged in users and sites members and their default credentials. To use the Workflow Rights wizard screen search for the required user or group and drag the appropriate result to the Workflow Rights section. Assign the appropriate rights.

Fig. 1. Workflow Settings - Workflow Rights

Feature	What it is	How to use it
Remove	Removes Workflow rights	Click Remove
Remove All	Removes all the Workflow rights	Click Remove All
Start	Workflow Start permission rights	Tick the option
View	Workflow View permission rights	Tick the option
View Participate	Workflow View Participate permission rights	Tick the option
Admin	Workflow Admin permission rights	Tick the option

Permission	Description
Admin	Allows the user to Start and View a Workflow. The user needs to be granted Admin rights (see K2 Workflow Portals:Server Rights) to manage the Workflow portal
Start	Allows the user to start a Workflow - without it the user will receive an error if attempting to start a Workflow
View	Allows the user to view any Workflow instance of the Workflow, enabling them to draw any report on the Workflow in K2 Workflow Portals, without being a participant in the Workflow
View Participate	Allows a participant, i.e. the user defined as the destination user for one of the Workflow activities, to view the details of the Workflow instance. The user will only be able to access Workflow reports and the activity instance once it has reached the activity for which they are a destination user

Workflow Admin rights encompasses all the permissions listed below:

Start
View
View Participate

The user requires Server Admin and Export rights in order to have Workflow Admin rights

Workflow Rights can be assigned to Active Directory Users or Groups. In addition, Workflow Rights can be assigned to SharePoint Groups which contain AD Groups and Users.