Workflow Server - Process Rights

User Permissions control the extent to which Users or User Groups are able to interact with the process - enabling them to have full view of the process or limiting them to their worklist only.

Fig. 1. Process User List

Name	What it is
User/Group	The name of the user or group
Admin	Process Administration permission rights
Start	Process Start permission rights
View	Process View permission rights
View Participate	Process View Participate permission rights
Server Event	Process Server Event permission rights
Type	User or Group designation
Add	Click the Add button to add a user to the Process User list
Save	Click the Save button to save the user configuration to the K2 Workflow Server

Permission	Description
Admin	Allows the user to Start and View a process. The user needs to be granted Admin rights (see Users: Process Rights) to manage the process from the Management Console
Start	Allows the user to start a process - without it the user will receive an error if attempting to start a process
View	Allows the user to view any process instance of the process, enabling them to draw any report on the process in K2 Workspace, without being a participant in the process
View Participate	Allows a participant, i.e. the user defined as the destination user for one of the process activities, to view the details of the process instance. The user will only be able to access process reports and the activity instance once it has reached the activity for which they are a destination user
Server Event	Asynchronous server events wait for a call-back from the external system to finish the server event. The user account used by the external system must be granted Server Event permissions for it to be allowed to finish the server event

Process Admin rights encompasses all the permissions listed below:

Start
View
View Participate
Server Event

The user requires Server Admin and Export rights in order to have Process Admin rights

Process Rights can be assigned to Active Directory Users or Groups. In addition, Process Rights can be assigned to SharePoint Groups which contain AD Groups and Users.