License Report

This feature allows for an audit report to be generated, which displays all the K2 product licenses and Active/Inactive users within the K2 environment.

In order for the audit report to be generated, the user generating the report requires Administrator rights.

How to use the License Report

The following steps discuss how to access and generate a License Report.

Go to the K2 Workspace site and use the following path:
Management>Management Console>License Management>Licensing
Click on the License Report Tab.
Once the tab has been clicked a License Report window will open.

The following table describes each option available in the License Report window:

License Report Options	Description
Sort by	Displays a list of the sort options which include sorting by Active users, User Name and Last Logged In.
Ascending\Descending	Generates results based on an ascending or descending order.
Show User Names	If checked the users full user name will be displayed, for example DENALLIX\Administrator. If unchecked, the user's GUID ID will be displayed. This option is used if the display of full user names is not required due to any security concerns.

Click OK
The report will be generated in PDF format

Once the License Report has been generated the following will be displayed in the report:

License Report PDF Layout	Description
License Details	All Licensed products that are active within the environment will be displayed. A header graph will also display a user count of licensed and exceeded users. The green section displays licensed users and red the section displays users that have exceeded the K2 user license. Each product will have a License Type and Expiry Date. License Type: Displays the type of license associated with a specific K2 product. Expiration: Displays the expiry date of a specific license. Objects: If the license type is subscription-based the number of objects (SmartObjects,Forms, Views and Workflows) that have been created is displayed, Users: If the license type is user-based the number of licensed users is displayed.
Licensed Users	Displays the number of active and inactive users via a header graph, and a list with the following columns: User: Displays the user's full names or GUID ID depending on whether the Show User Names option was selected in the License Report Options screen. Last Logged In: Displays the last logged in date of individual users. This Last Logged In column can assist in determining whether users have been inactive for extended periods of time.These inactive users can be removed, as to free up user licenses for new users via the K2 blackpearl License Management page in K2 Workspace. Active: Displays active users via a tick and inactive users with a cross.

License Report PDF Layout

Description

License Details

All Licensed products that are active within the environment will be displayed. A header graph will also display a user count of licensed and exceeded users. The green section displays licensed users and red the section displays users that have exceeded the K2 user license. Each product will have a License Type and Expiry Date.

License Type: Displays the type of license associated with a specific K2 product.
Expiration: Displays the expiry date of a specific license.
Objects: If the license type is subscription-based the number of objects (SmartObjects,Forms, Views and Workflows) that have been created is displayed,

Users: If the license type is user-based the number of licensed users is displayed.

Licensed Users

Displays the number of active and inactive users via a header graph, and a list with the following columns:

User: Displays the user's full names or GUID ID depending on whether the Show User Names option was selected in the License Report Options screen.
Last Logged In: Displays the last logged in date of individual users. This Last Logged In column can assist in determining whether users have been inactive for extended periods of time.These inactive users can be removed, as to free up user licenses for new users via the K2 blackpearl License Management page in K2 Workspace.
Active: Displays active users via a tick and inactive users with a cross.