Process Overview Report - Event Instances Report

The Event Instances Report can be accessed from the Activity Instances Report by clicking on the specific Activity Name. Each displayed Event Instance has drill down functionality to view the next layer of data and can be utilized by clicking on the provided links.

Fig. 1. Activity Instance Report- Event Instances Report

Feature	What it is	How to use it
Go back to parent report	Enables the user to return to the parent report	Click to return to the parent report
Configuration	The Configuration tab provides the means of configuring the report's display	Click on the Configuration tab to configure the report
Report Viewer Toolbar	Enables the user to move to various pages in the report and to export the report into a different application	Hover over the icons to display the Function name. Click on the required function.
Export	The report can be exported PDF and Excel	Select the format the report is to be exported to from the drop down list and click on the Export link. The Export link will become available when an export format is selected.

Export Options

Format	Description	Recommendation
Acrobat (PDF) file	Saves a report as a PDF file that can be opened in Adobe Acrobat Reader (version 6.0 or later)	Use this format to print paginated reports or to create PDF versions of a report
Excel	Saves a report as a Microsoft Excel file	Use this format to work with your report data in Microsoft Excel 2000 or later

Process Data

Feature	Description
Process	This is the ProjectFolder\Process Name as defined in K2 for Visual Studio
Folio	This is the unique identifier that is used to identify each instance of a Process
Activity Name	This is the Activity Name as defined in K2 for Visual Studio
Status	This is the status of the Process instance e.g. completed, active, error etc
Start Date	This is the date that an instance of the workflow Process was started.
Finish Date	This is the date that an instance of the workflow Process was completed
Duration	This is the actual duration of the Process instance from the start until the present or until completed

Event Instances Links

Fig. 2. Event Instances Links

Feature	What it is
Data	Displays a list of data fields used in the Activity instance and the last value for the data field
Slot Data	Displays a list of data fields used in the Activity instance and the last value for the data field as well as to which user it was sent
XML Data	Displays a list of XML fields used in the Activity instance and the last value for the XML field
Slot XML Data	Displays a list of XML fields used in the Activity instance and the last value for the XML field as well as to which user it was sent
Data Audit	Shows a list of data fields used during the Activity and shows how its data changed during the course of the Activity instance
Audit	Shows relevant audit information pertaining to the relevant Activity instance such as who started it and when

Report Data

Feature	Description
Event Name	This is the Event Name as defined in the Process in K2 for Visual Studio
Destination	This is the user(s) to whom it was sent as defined in the Process in K2 for Visual Studio
Status	This is the status of the Event instance e.g. completed, active, error etc
Priority	This is the priority of the Event instance as defined in the Process in K2 for Visual Studio
Start Date	This is the date that an Event instance of the workflow Process was started
Finish Date	This is the date that an Event instance of the workflow Process was completed
Duration	This is the actual duration of the Event instance from the start until the present or until completed