K2 Workflow Wizards - Exchange Wizards
The Exchange Wizards allows the configuration of the Microsoft Exchange Server as part of the Workflow. It provides the workflow creator with the ability to create, modify and disable mailboxes on the Microsoft Exchange Server and to create meeting requests and tasks as part of a K2 Workflow. These actions are displayed on the navigation bar as displayed below:
Fig. 1. Exchange Wizards
| Feature | What it is |
|---|---|
| Create Mailbox | The Create Mailbox wizard creates a new user's mailbox account from within a workflow |
| Disable Mailbox | The Disable Mailbox wizard suspends an Active Directory user's mailbox from within a workflow |
| Send Task | The Send Task wizard sends a Task notification to a specified recipient as part of a workflow |
| Send Meeting Request | The Send Meeting Request wizard sends a meeting request as part of a workflow |
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The Exchange Event Wizards requires Microsoft Exchange Management Tools from the Microsoft Exchange Server 2007 SP2 or SP3 installer. |
Permissions
The K2 Service Account must have view-administrator rights on the Microsoft Exchange Server.
In the Object Browser, in order to be able to expand the Exchange Server field into the Storage Group and Mailbox Database nodes, the K2 Service account will need Exchange View Only Administrator rights.
To be able to execute the Create Mailbox and Disable Mailbox actions, the Exchange Event should be configured to run as a service or user account with Exchange Organization Administrator rights.
To be able to execute the Send Meeting Request and Send Task actions the Exchange Event should be configured to run as a service or user account with impersonation rights and NOT Exchange Organization Administrator rights. The service or user account should also have a trusted server certificate from the Exchange web service in his Personal certificate store.
* The Exchange wizard is only available in K2 blackpearl.
