SharePoint Online - Get attachment names

Use the SharePoint Online - Get attachment names action A tool for building the processes, logic, and direction within workflows. Actions are the steps the workflow performs to complete a process. to retrieve all the attachment names from a list item. This action works with the SharePoint Online - Get item attachment by name action.

For more information about the SharePoint Online connector, go to SharePoint Online.

Before you begin: 

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Configure the SharePoint Online - Get attachment names action

Important: Before inserting variables in the action configuration, you must manually type or select the values and populate other dependent fields in order to retrieve the output data. Once configured, you can insert variables to the required fields.

  1. Add the action to the workflow and open the action configuration panel. For more information, see Add an action to the workflow.

  2. Select a Connection. If you do not have a connection, see Add a connection.
    3. Note: 

    Only the connections created with the List and libraries authentication method are available in the drop-down list. For more information, see Connectors.

  3. Type a SharePoint site URL and click Retrieve lists.

    4. Example:https://domain.sharepoint.com/sites/hr

  1. Select the List name that contains the item where you will get attachment names from.
  2. For Item ID, specify the ID of the list item that you want to retrieve attachment names from.

    3. For more information about Item ID, see How do I find the item ID in the SharePoint Online list? .

  1. For Result, create or select an object to store the attachment file names.

Retrieve attachments from a list item

The following actions can be used together to retrieve attachments from a list item as described in the steps below:

    1. Add the SharePoint Online - Get attachment names action to the workflow and open the configuration panel.

    2. Access the list that contains the list item you want for the operation

      1. Select a SharePoint Online Connection.

      2. Type a SharePoint site URL.

        Example:https://domain.sharepoint.com/sites/hr

      3. Click Retrieve lists. Existing lists in the site is retrieved and displayed in the List name drop-down.

      4. Select the List name that you want.

    3. For Item ID, specify the ID of the list item that you want to retrieve attachments from. You can insert a variable or type the value.
    4. For Result, click Add variable > Create variable.
    5. For Name, type attachmentnames and click Create & insert.
    1. Add the Loop for each action to the workflow after the SharePoint Online- Get attachment names action and open the configuration panel.
    1. To select the Target Collection, do the following:
      1. Click Insert.
      2. In the variable panel, select SharePoint Online > attachmentnames > Attachment name(s) and click Insert.
    1. Add the SharePoint Online - Get item attachment by name action to the drop zone () in the loop construct.
    2. Click the SharePoint Online - Get item attachment by name action to open the configuration panel.

    3. Access the list that contains the list item you want for the operation

      1. Select a SharePoint Online Connection.

      2. Type a SharePoint site URL.

        Example:https://domain.sharepoint.com/sites/hr

      3. Click Retrieve lists. Existing lists in the site is retrieved and displayed in the List name drop-down.

      4. Select the List name that you want.

    4. For Item ID, specify the ID of the list item that you want to retrieve attachments from. You can insert a variable or type the value.
    5. For Attachment name, do the following:
      1. Click Insert.
      2. In the Loop for each variable section, select Loop for each > Current item and click Insert.

    6. For Result, do the following:

      1. Click Add variable > Create variable.
      2. For Name, type attachmentOutput and click Create & insert.

SharePoint Online - Get attachment names action fields and settings

Important: Before inserting variables in the action configuration, you must manually type or select the values and populate other dependent fields in order to retrieve the output data. Once configured, you can insert variables to the required fields.

Section Field Description Variable types
(unlabeled)

Connection Credentials and other settings that enables workflows to communicate with external systems, services, or applications. It's required to pass data between the workflow and the indicated service, which could be a cloud service, business application, or content store.

SharePoint Online connection for the list containing the item(s) with attachment names that you want to retrieve.

To refresh the available connections , click .

 (n/a)
Source item

SharePoint site URL

The URL of the SharePoint Online site containing the list or document library you want to use.

To retrieve the lists or libraries for the SharePoint site URL, type the SharePoint site URL and click Retrieve lists.

Example: https://domain.sharepoint.com/sites/hr

Boolean, Collection, DateTime, Decimal, Integer, Text
 

List name

The name of the list containing the list item with the attachments you want to retrieve.

The drop-down list is limited to lists within the site specified in SharePoint site URL.

Boolean, Collection, DateTime, Decimal, Integer, Text
 

Item ID

The ID of the list item from which you want to retrieve the attachments.

  1. Open the SharePoint Online list that contains the item.
  2. At the top of any column, select the down arrow, then select Column settings > Show/hide columns.
  3. In the Edit view columns pane, select the ID check box and click Apply.

    4. The ID column is added to the list.

Integer
Output Result

Stores the result of the action as an object with the following variables:

  • Number of attachments returned: Integer variable to store the total number of attachments retrieved from this actions.
  • Attachment name(s): Collection variable to store the name(s) of the attachments.
 Object