Microsoft OneDrive for Business - Share file link

Use the Microsoft OneDrive for Business - Share file link  action A tool for building the processes, logic, and direction within workflows. Actions are the steps the workflow performs to complete a process. to retrieve and store the view and download links to a file from your Microsoft OneDrive for Business account.

You can store these links as variables that you can use throughout your workflow.

For example, you want to send someone a marketing brochure (PDF) that is saved in your Microsoft OneDrive for Business account. Due to file size of the brochure, you cannot send it via email. The Share file link action allows you to store view and download links variables for the brochure, which you insert into the body of an email.

For more information about Microsoft OneDrive for Business, go to Microsoft OneDrive for Business.

Before you begin: 

Jump to:

Configure the Microsoft OneDrive for Business - Share file link action

  1. Add the action to the workflow and open the action configuration panel. For more information, see Add an action to the workflow.

  2. Select a Connection. If you do not have a connection, see Add a connection.
  3. Type the Path to the file you want the links for. You can also browse the folder structure using the browse icon ().

Microsoft OneDrive for Business - Share file link action fields, buttons, and settings

Field

Description

Variable types

Connection Credentials and other settings that enables workflows to communicate with external systems, services, or applications. It's required to pass data between the workflow and the indicated service, which could be a cloud service, business application, or content store.

The Microsoft OneDrive for Business connection to use for retrieving the file links.

(n/a)

Path

The full file path to the file in Microsoft OneDrive for Business for the file links to retrieve. Accepts any combination of typed text, text added through navigation (), and inserted variables.

Boolean, Collection, DateTime, Decimal, Integer, Text

Store download link

The variable to store the public, clickable download URL for the file. Accepts an inserted variable.

When someone clicks this link (as in the body of an email message), the file is downloaded.

Boolean, Collection, DateTime, Decimal, Integer, Text

Store view link

The variable to store the public, clickable view URL for the file. Accepts an inserted variable.

When someone clicks this link (as in the body of an email message), the file is opened from the Box account in a new browser tab.

Boolean, Collection, DateTime, Decimal, Integer, Text