Create reusable workflow templates

This topic describes how to view and create reusable workflow templates as well as add templates to content types, lists, and libraries.

Reusable workflow templates can be created for use within a single site or an entire site collection.

To view reusable workflow templates, do one of the following

  • For site-wide templates: Click the settings icon () on the upper right, select Nintex Workflow, click the Nintex Workflow options drop down, and select Reusable workflow templates.

  • For site collection-wide templates: Select View workflows for entire site collection.

    The Workflow Gallery page appears, with a list limited to reusable workflow templates for the selected scope. For more information about this page, see Workflows in this site.

To create a reusable workflow template (site or site collection)

  1. Do one of the following.
    • For a site-wide template: Click the settings icon () on the upper right, select Nintex Workflow, click the Nintex Workflow options drop down, and select Reusable workflow templates.

    • For a site collection-wide template: Select View workflows for entire site collection.

    • Select the Create reusable workflow template button on the left.

    The Nintex Workflow designer appears with the Set Title & Description dialog box.

  2. In the Set Title and Description dialog box, specify a title and optionally specify a description and content type, then click Save to save changes and close the dialog box.

    For more information, see Set Title & Description dialog box (reusable workflow templates).

  3. Create the workflow, save, and publish.

    For instructions, see Create a workflow.

To add a reusable workflow template to a content type, list, or library

  1. Navigate to the Settings page for the content type, list, or library.
  2. On the Settings page, click Workflow Settings.
  3. On the Workflow Settings page, click Add a workflow.
  4. On the Add a Workflow page, under Workflow, select the reusable workflow template.
  5. Update other settings as needed and then click OK.