When the Workflow Change Approval is enabled on a site, all workflows will need to be approved before the workflow can be used.

The workflow status page displays the workflows that are currently awaiting approval, have been approved, cancelled and errored.


When new and existing workflows are published, the workflow must be approved by the assigned 'Approvers group' before it can be used on items.

If the workflow is started on an item before the latest version is approved, the current live version (most recently approved) of the workflow will still be used.

To view the changes made to the workflow:

• Navigate to the View approvals in progress in the Workflow Change Approval page.
• Click on the Name of the workflow.

To approve or reject the changes to the workflow:

• Navigate to the View approvals in progress in the Workflow Change Approval page.
• In the Approvals in process section, click on the Status (In progress).
• In the Workflow Information page, click on Respond to task.

• Select either Approve or Reject.
• Click OK.

In the Workflow details section:

• Workflow status: Displays the workflow status of the 'workflow change approval' workflow.
• Workflow: The workflow that is being published.
• Previous version: Displays the current published version of the workflow.