Get meeting suggestions

* This topic applies to Nintex Workflow Enterprise Edition only

This workflow action will retrieve a series of meeting time suggestions based on a specified criteria.

To use the workflow action:

Locate the action in Workflow Actions Toolbox (located on the left hand-side);

Click on the Category listings to reveal the actions; OR
Search for the action using a keyword.

Select the action, drag it onto the design canvas and drop it onto a design pearl.

Alternatively

Left-clicking the pearl, mouse-over Insert Action and then the Categories to reveal the actions, click the required action from the list.

To change the settings used by the action:

On the action’s title click the down arrow to activate a drop-down
Select Configure; OR
Double-click the action's icon.

For more information on the other options in the drop-down, please refer to the Getting started with the Nintex Workflow designer.

Options for this action

Microsoft Exchange connection details

URL

This action connects to Microsoft Exchange using the Exchange web services.

The URL of the Exchange web service.
The credentials of an Exchange account that has the rights to create appointments in the mailbox of the users specified in the Attendees field.

Meeting Suggestion Properties

Attendees

The users that are to be invited to the proposed meeting.

Select People and Groups

To search for users, click on the address book icon on the right.

The configuration dialog allows the workflow designer to search for and/or add users to the Assignees list by one or more of the following methods:

Internal Search: Entering a partial display name, email address or user account name and clicking on the magnifying glass will provide a list of matching users and groups from SharePoint as well as Active Directory.

External email address: Enter an external email address manually. Where possible Nintex Workflow will resolve this to an actual user account.

Lookup: Provides the option of adding a dynamic reference as an approver. e.g. Workflow variable, list field.

Click the title bar to expand or collapse each option.

Start after

The beginning of the time span for the proposed meeting.

End by

The end of the time span for the meeting suggestion.

Meeting duration (minutes)

The length of the meeting suggestion.

Store result in

The results of the meeting suggestions will be stored in the workflow variable specified.

Advanced

Maximum results per day

The maximum number of meeting suggestions that will be returned for any given day.

Maximum non-business-hours results

The maximum number of meeting suggestions that will be returned that occur outside of the business hours set on the Exchange server.

Define "Good" threshold for attendance

The Good threshold for attendance is the percentage of attendees that must be able to attend a meeting suggestion for the suggestion to be given a "Good quality" status.

Minimum suggestion quality

The minimum meeting suggestion quality that is required for a meeting suggestion to be returned.

Result format

The format that the results will be returned as.