Complete Workflow Task

This workflow action will complete any outstanding workflow tasks. It will process enough individual tasks to achieve the selected outcome, the workflow engine will then process the remaining individual tasks in accordance with the task settings.

To use the workflow action:

Locate the action in Workflow Actions Toolbox (located on the left hand-side);

Click on the Category listings to reveal the actions; OR
Search for the action using a keyword.

Select the action, drag it onto the design canvas and drop it onto a design pearl.

Alternatively

Left-clicking the pearl, mouse-over Insert Action and then the Categories to reveal the actions, click the required action from the list.

To change the settings used by the action:

On the action’s title click the down arrow to activate a drop-down
Select Configure; OR
Double-click the action's icon.

For more information on the other options in the drop-down, please refer to the Getting started with the Nintex Workflow designer.

Options within this action

Action ID

Specify this workflow variable to nominate which task action to complete.

When configuring other task actions, nominate a workflow variable of type Action ID to store the assigned workflow action ID.

Complete after

Specifies how long to wait before the task is completed. If the task is completed manually in this period, the complete action will finish without performing any change to the task.

If the task is set to complete immediately, the action will always wait at least a minute before processing.

The total time is calculated by summing all fields, regardless of the Time Calculation option selected. For example, 4 days and 4 minutes will be calculated as 96(24x4) hours and 4 minutes.

For details on using Insert Reference, please refer to Inserting reference fields.

Time calculation

Specifies whether or not hours outside the work week should be included when counting down to send a reminder.

During business days only
The During business days only option will specify that weekends or holidays are not included in the count down, but after hours on a business day are.
Example:
The task is assigned Friday morning and is configured to wait 1 day before sending a reminder (the work week is defined as Monday to Friday).
A reminder will be sent Monday morning, weekends are not included in the count down.
During business hours only
The During business hours only option specifies that only business hours are used in the count down.
Example:
The task is assigned Wednesday at 4pm and is configured to wait 4 hours before sending a reminder (the work day is defined as Monday to Friday, 8am to 5pm).
A reminder will be sent at 11am on Thursday, after business hours are not included in the count down.
Neither option
If neither option is selected, all hours will be included in the count down.

Examples:
The task is assigned Friday morning and is configured to wait 1 day before sending a reminder.
A reminder will be sent Saturday morning, weekends are included in the count down.
The task is assigned Wednesday at 4pm and is configured to wait 4 hours before sending a reminder.
A reminder will be sent at 8pm on Wednesday, after business hours are included in the count down.

Task outcome

The value to set outstanding tasks to. Use 'Approved' or 'Rejected' for approval tasks, and 'Continue' for other task types.

Send 'response not required' message

When selected, pending approvers for the completed task will receive an email informing them that their input is no longer required.

Comments

Comments to be recorded when the task is automatically completed. The comments will be added against each individual task that the Complete task action must process to achieve the desired outcome.

Allows the combination of straight text with Inserting reference fields from within the workflow and site at runtime.

Please note that there can be a delay between when the task is processed and when the workflow continues.