Workflow Data Grid Control

1. Create a view.
2. Drag the control onto the canvas. You can find the control in the Reports section of the Toolbox.
3. Configure the rest of the properties as necessary.
4. Run the view.

You can find the control in the Reports section of the Toolbox.

Report controls interact with each other through rules. When you bind properties between different controls, you can use the data to populate properties or set values.

• When you use rules, you can use the control properties in the context browser for mapping to other controls. This means that you can drag the property from the control to another control’s properties or control value.
  
• You can use the following property as an input mapping property and in the context browser when you use rules for mapping to other controls. This property is additional to those mentioned in the Properties section of this topic, but are only available for interaction with rules.
  Workflow Instance ID: Filters the grid based on a workflow instance ID or gets a workflow instance ID value of a record you click.
  
• You can configure a rule to display the variables (data fields) of a specific workflow instance when you click a record in the Workflow Instances Grid. To do this, configure the following rule:
  Navigate to the rules and then add the Execute Workflow Instances Grid control's Run Grid method action in the When the View executed Initialize rule.
  
• Create a When Workflow Instances Grid is Clicked rule, then add the Execute Workflow Data Grid control's Run Grid method action to the rule. Click Configure.
  
  The Workflow Data Grid control will not display data if no variables (data fields) exist on the selected instance from the Workflow Instances Grid control.
  Map the Workflow Instances Grid to the Workflow Instance ID property of the Workflow Data Grid.
  

The following events and methods are available on the control:
Rule Events:

• When [control] is Changed: This event executes when the control is set to a new value that is different from the previous value. You can use this event to trigger actions when the control is changed, for example execute the Run method.
• When [control] is Populated: This event executes each time the control is loaded. You can execute a rule condition or action when the control is loaded, for example execute the Run method of another report control.
• When [control] is Clicked: You can execute a rule condition or action when the control is clicked, for example populate another control.
• When [control] is Double-Clicked: You can execute a rule condition or action when the control is double-clicked, for example populate another control or open a subview.

Control Methods:

• Execute a control's Clear method: Clears the workflow data from the control. You can use this method to, for example, clear the workflow data and then execute a Run method using rule mappings of a different workflow.
• Execute a control's Run method: Gets the data from the database, applies configuration and rule settings, and then displays detailed information of all variables (data fields) per workflow instance.

Security on the Report controls ensures that the data is seen by only those who are authorized. Permissions are based on the process rights assigned to the process in Management Site:

• Admin or View permissions: You can access the Report controls.
• View Participate permissions: You can view the Report controls from the point where you are part of the workflow.

• The control is also available when designing forms
• The control will not display data if no variables (data fields) exist
• When you use custom themes, be sure to specify the CSS classes for the elements
• You can use reporting controls to access the data of workflows created in any workflow designer, including the K2 Designer and K2 Designer for SharePoint