Update Azure Active Directory User

This content applies to legacy design tools (such as K2 Studio, K2 for Visual Studio, or the Silverlight-based K2 workflow design tool). If you have upgraded from K2 blackpearl 4.7 to K2 Five, these tools may still be available in your environment. These legacy tools may not be available in new installations of K2 Five. These legacy tools may also not be available, supported, or behave as described, in future updates or versions of K2. Please see the legacy component support policy for more information about support for these components.

This wizard is found in the Azure Active Directory Workflow Steps category in the K2 Designer.

What does it do?

The Update AAD User wizard updates an existing user account in Azure Active Directory.

Use Case Examples

  • Change of employee address.
  • Enable or disable a user.

Permissions

In order for this wizard to function correctly at runtime, the K2 for SharePoint Application SmartForms requires Write permissions in Azure Active Directory.

How is it used?

Any contact details can change for an employee, for example the employee changes his/her address. This wizard can be used to update the user details Azure Active Directory with the new information. Any of the available properties can be updated using this wizard in a workflow. Drag the wizard to a workflow step on the design canvas.

The only validation done in the wizard configuration is to ensure that required fields are populated. The field format validation will only occur at runtime. This means that if any of the field formats are incorrect, the workflow will go into an error state and the user might not be updated, dependent on the step the validation error occurred on. Click here for more information on Azure Active Directory user property values.

Specify the user that will be updated in AAD.

Field Description Sample Value
User Reference Use this option if a reference was created earlier in this workflow for the user. Click the drop-down list to select the reference name.
Username The value of this field must be the User Principle Name (UPN). Type a value, or drag a value from the Context Browser such as a pre-configured Data Field, Item Reference or a SmartObject Load method. Note that when a SmartObject Load method is used, an input property is required for the correct data to load.
Directory This is the Azure Active Directory instance. If more than one instance exists they will be listed in the drop down list. Select the correct directory from the drop-down list.

Specify the details that will be updated for the user in AAD.

Field Description Sample Value
Search

Use the Search functionality to find fields to set values for:

  • Select an option to Show All Fields or show only Required Fields when searching fields.

  • Type the name of the field to search for.

  • Results are returned as you type.

 N/A
Account Enabled Specify whether the user's account is enabled or not.

Select Yes or No

OR

Click the toggle button. Type a value, or drag a value from the Context Browser such as a pre-configured Data Field, Item Reference or a SmartObject Load method. Note that when a SmartObject Load method is used, an input property is required for the correct data to load.
Display Name The user's display name information. Type a value, or drag a value from the Context Browser such as a pre-configured Data Field, Item Reference or a SmartObject Load method. Note that when a SmartObject Load method is used, an input property is required for the correct data to load.
Password The user's password information. Type a value, or drag a value from the Context Browser such as a pre-configured Data Field, Item Reference or a SmartObject Load method. Note that when a SmartObject Load method is used, an input property is required for the correct data to load.
User Principle Name The user's user principle name information. Type a value, or drag a value from the Context Browser such as a pre-configured Data Field, Item Reference or a SmartObject Load method. Note that when a SmartObject Load method is used, an input property is required for the correct data to load.
Mail Nickname The user's mail nickname Type a value, or drag a value from the Context Browser such as a pre-configured Data Field, Item Reference or a SmartObject Load method. Note that when a SmartObject Load method is used, an input property is required for the correct data to load.
City The user's city information. Type a value, or drag a value from the Context Browser such as a pre-configured Data Field, Item Reference or a SmartObject Load method. Note that when a SmartObject Load method is used, an input property is required for the correct data to load.
Country The user's country of residence. Type a value, or drag a value from the Context Browser such as a pre-configured Data Field, Item Reference or a SmartObject Load method. Note that when a SmartObject Load method is used, an input property is required for the correct data to load.
Department The user's department information. Type a value, or drag a value from the Context Browser such as a pre-configured Data Field, Item Reference or a SmartObject Load method. Note that when a SmartObject Load method is used, an input property is required for the correct data to load.
Facsimile Telephone Number The user's facsimile telephone number information. Type a value, or drag a value from the Context Browser such as a pre-configured Data Field, Item Reference or a SmartObject Load method. Note that when a SmartObject Load method is used, an input property is required for the correct data to load.
Given Name The user's given name information. Type a value, or drag a value from the Context Browser such as a pre-configured Data Field, Item Reference or a SmartObject Load method. Note that when a SmartObject Load method is used, an input property is required for the correct data to load.
Job Title The user's job title information. Type a value, or drag a value from the Context Browser such as a pre-configured Data Field, Item Reference or a SmartObject Load method. Note that when a SmartObject Load method is used, an input property is required for the correct data to load.
Manager Id the user's manager id information. Type a value, or drag a value from the Context Browser such as a pre-configured Data Field, Item Reference or a SmartObject Load method. Note that when a SmartObject Load method is used, an input property is required for the correct data to load.
Mobile The user's mobile number information. Type a value, or drag a value from the Context Browser such as a pre-configured Data Field, Item Reference or a SmartObject Load method. Note that when a SmartObject Load method is used, an input property is required for the correct data to load.
Other Mails The user's other email information. Type a value, or drag a value from the Context Browser such as a pre-configured Data Field, Item Reference or a SmartObject Load method. Note that when a SmartObject Load method is used, an input property is required for the correct data to load.
Force Change Password Specify whether the user is required to change their password.

Select Yes or No

OR

Click the toggle button. Type a value, or drag a value from the Context Browser such as a pre-configured Data Field, Item Reference or a SmartObject Load method. Note that when a SmartObject Load method is used, an input property is required for the correct data to load.
Password Policies The user's password policies information. Type a value, or drag a value from the Context Browser such as a pre-configured Data Field, Item Reference or a SmartObject Load method. Note that when a SmartObject Load method is used, an input property is required for the correct data to load.
Physical Delivery Office The user's physical delivery office information. Type a value, or drag a value from the Context Browser such as a pre-configured Data Field, Item Reference or a SmartObject Load method. Note that when a SmartObject Load method is used, an input property is required for the correct data to load.
Postal Code The user's postal code information. Type a value, or drag a value from the Context Browser such as a pre-configured Data Field, Item Reference or a SmartObject Load method. Note that when a SmartObject Load method is used, an input property is required for the correct data to load.
Preferred Language The user's preferred language information. Type a value, or drag a value from the Context Browser such as a pre-configured Data Field, Item Reference or a SmartObject Load method. Note that when a SmartObject Load method is used, an input property is required for the correct data to load.
State The user's state of residence. Type a value, or drag a value from the Context Browser such as a pre-configured Data Field, Item Reference or a SmartObject Load method. Note that when a SmartObject Load method is used, an input property is required for the correct data to load.
Street Address The user's street address information. Type a value, or drag a value from the Context Browser such as a pre-configured Data Field, Item Reference or a SmartObject Load method. Note that when a SmartObject Load method is used, an input property is required for the correct data to load.
Surname The user's surname information. Type a value, or drag a value from the Context Browser such as a pre-configured Data Field, Item Reference or a SmartObject Load method. Note that when a SmartObject Load method is used, an input property is required for the correct data to load.
Telephone Number The user's telephone number information. Type a value, or drag a value from the Context Browser such as a pre-configured Data Field, Item Reference or a SmartObject Load method. Note that when a SmartObject Load method is used, an input property is required for the correct data to load.