Delete List step

Use the Delete List step to delete a list from a SharePoint site. You can, for example, use the Delete List step in a workflow that removes a list containing orders (each order being a list item) when they are no longer needed for auditing purposes.

To use the SharePoint steps in Workflow Designer, you must have SharePoint installed in your environment. To see the version of SharePoint that the product supports, view the Compatibility and Support Matrix.

Drag the Delete List step from the SharePoint category, Favorites bar, or the Recent category onto the canvas.

Example of a Delete List step in a workflow
  1. From the Toolbox click the SharePoint category, the Lists category and then drag the Delete List step onto the canvas.
    2. For more information on how to use the error console, see the Error Console topic.
  2. Select the added step and click the expand / collapse toggle to expand the Configuration Panel. You can also double click the step to expand the panel.
  3. Select the Delete List tab. Use this tab to configure the properties.

    4. The following table explains the options available on this tab:

    OptionExplanationHow to Use
    Pick List

    Use this to pick a list reference in the workflow. The menu contains a list of referenced lists in the workflow.

    If you don't see items in the menu, you need to create a SharePoint referenced item using a SharePoint reference step within the workflow.

    Select the Pick List radio button to enable this option.

    Click the menu and select the reference name.

    Find List

    Specify the site and filters to define a list for the reference and provide a name for the reference. If no reference is available to select from the Pick List menu, browse to the Site on a registered SharePoint Site Collection. By default, this option is selected.

    		Click the Find List radio button to enable this option.

    Click the menu and select Browse to browse to a specific one.

    Filters

    The filter allows you to specify parameters and filters to return data.

    Applying filters is optional. Use operators such as Equal, Not Equal, Starts With, Ends With, and Contains.

    Parameters are sometimes required - it depends on the SmartObject method selected. If the method has parameters, you probably need to provide values for those parameters to execute the method.

    Click the Add Filter link to add filters.

    Select filter values from the drop-down menu.

    Click the operator button to select the operator.

    Click Add to add additional filter properties

    Type values or create dynamic values by dragging Functions, Fields, SmartObjects and Workflow-related items from the Context Browser into the fields.

    To delete properties, select them and click the Trash bin.

    Use List Later

    Select this to place deleted items in the Site Recycle Bin. Items in the bin can be restored. Note that if the SharePoint list or library exist on a subsite, the deleted item is placed in the main recycle bin of the site collection.

    When this option is not selected, deleted items are immediately deleted and cannot be restored.

    Check or uncheck the Sent items to recycle bin check box.

  4. From the List section select either Pick List (select a referenced list from the menu) or Find List (browse to the site). In this example, select Find List. From the menu select Browse and navigate to a location of the list to delete.
  5. Select the site and click OK.

    6. For more information about the different browse states and errors, see the Browse States topic.

    For more information on how to use the breadcrumb bar, see the How to use the Breadcrumb topic.

  6. Click the Add Filter link to specify parameters and filters.
    7. Applying filters is optional. Parameters depend on the SmartObject method and are sometimes required. The filter may have a positive impact on performance by limiting the number of records returned. When you create a filter, only records that match the filter criteria are returned.
  7. Select a property from the menu. Select an operator to define the filter. Type values or create dynamic values by dragging Functions, Fields, SmartObjects and Workflow-related items from the Context Browser into the fields.

    8. For more information on how to use Smartfields see the Smartfield Composer topic. Added filters can be grouped together to form parameters. To group parameters, click the AND button.

  8. In the Filters section, click Add to add a property.
  9. To delete properties, select them and click the Trash bin.
  10. From the Use Document Later section select whether to send the deleted list to the recycle bin (checked by default).
  11. With the step selected, select the Properties tab.

    12. The following table explains the options available on this tab:

    OptionExplanationHow to Use
    Title / NameBy default, each step on the canvas has a step title. You can change this title to suit your workflow logic and show it on the canvas by checking the Show Label box.Enter a value into the Title/Name field.
    Reset linkUse the link to reset any changes to the title.Click the Reset link to reset the Title/Name field to default value.
    Show LabelAllows you to see the step label on the canvas. The label shows the value of the title.Check the check box to display step label on the canvas.
    DescriptionAllows you to add a detailed description for the step.Enter a value into the Create New field.
    NotesAllows you to add additional notes for the step.Enter a value into the Notes field.
  12. Click the Errors tab.

    13. Different types of exceptions can occur on a step, such as:

    TypeDescription
    Known exceptionsAny SmartWizard or standard wizard that has Boolean options for handling known exceptions have these options displayed as check boxes in the Known exceptions section of the Exceptions tab.
    Unhandled exceptionsAny unknown runtime exceptions.

    The tab contains the following known exception:

    ExceptionExplanationHow to Use
    Continue on errorOn step execution and an error occurs, continue to the next step in the workflow.Check the check box to continue the workflow.

    The tab contains the following unhandled exceptions:

    ExceptionExplanation
    Log ExceptionLogs the exception to the error log.
    Force error when required SmartObject inputs are missingWill forcefully throw an error if a SmartObject method has input missing.
    Continue on errorWill force the workflow to continue running the SmartObject method, even if it runs into an error.
    The exceptions in the table above is an example of those available in Workflow steps. The exceptions available depend on the Workflow step used in the design canvas.

  13. Your changes are automatically saved.