Start a workflow with a SharePoint event

From Nintex K2 Cloud Update 21 onwards there are two different apps for SharePoint Online. The legacy Nintex K2 Cloud for SharePoint app: used for SharePoint upgraded tenants, and the Nintex K2 Cloud (SPFx) app: used for new tenants.

You can configure workflows that you design using the Workflow Designer to start from a SharePoint event, such as an item added to a list. You choose the SharePoint event during configuration of the Start step in the Workflow Designer.

When working with the Start a Workflow with a SharePoint event option, keep in mind the following:

  • You can use any SharePoint list or library to start the workflow.
  • The SharePoint list or library does not have to be integrated with the product.
  • Workflows designed with the Workflow Designer and then linked with a SharePoint list or library to start the workflow, are not stored in the SharePoint category. To ensure the workflow displays in the correct K2 for SharePoint category, you need to create the workflow in the same category as the corresponding K2 for SharePoint items.
  • If the workflow is created in the default Workflow category, you can open or edit this workflow from the Workflow Designer.

A workflow can only start with one single SharePoint event.

Best practice: Create a workflow by integrating a SharePoint list or library with the product.
Example of a workflow configured to start with a SharePoint event