SharePoint list form FAQ

The Nintex Workflow app is available in the SharePoint store. For information about installing the Nintex Workflow app, see the Install the Nintex Workflow help topic.

You don't have the required license for SharePoint list forms and you must purchase the required license.

• If an integration is created, the integrated Nintex Workflow tenant is opened enabling the user to directly access Nintex Workflow.

• If an integration is not created, create the integration to open Nintex Workflow. For more information, see the SharePoint Integration topic in the Nintex Workflow help documentation.

To create the integration with a Nintex Workflow tenant, see the SharePoint Integration help topic.

The login and access level for SharePoint and Nintex Workflow are different, in order to design workflows in Nintex Workflow the user accessing the app must have a Nintex Workflow designer role.

Yes, you can still access Nintex Workflow via the Nintex Workflow sign in page.

For more information on signing in from mobile devices, see the Nintex Mobile help documentation.

By default, the App Catalog site in a SharePoint Online tenant grants read access to everyone except external users, which excludes guest users. Granting guest users read access to the App Catalog site allows guest users to see and use the Nintex Workflow app in sites across the tenant, where site permissions allow.

If a guest user has one of the following issues in a SharePoint Online site, grant read access to all users in the tenant.

• Unable to see the Nintex Workflow app site contents

• Unable to see the Nintex Workflow app in the ribbon on any SharePoint Online list

• A published form fails to open when attempting to create a new list item

• A published form fails to open when attempting to edit or view an existing list item

To grant read access

1. Enable external sharing on the App Catalog site:

   1. Go to https://tenantname-admin.sharepoint.com/.

   2. Click Sites.

   3. Click Active sites.

   4. Search for and select appcatalog.

   5. Click Settings.

   6. From the External file sharing drop-down, select New and existing guests or Existing guests.

   7. Click Save.

2. Enable all users in the SharePoint Online Management Shell:

   1. On your local machine, download and open the SharePoint Online Management Shell.

   2. Run Connect-SPOService https://[tenantname]-admin.sharepoint.com.

   3. Enter credentials for a Global Administrator account.

   4. Run Set-SPOTenant -ShowAllUsersClaim $true.

      Note: ShowAllUserClaim must remain true. Setting it to false again may revert the permissions applied.

3. Grant read access to all current and future users in the tenant:

   1. Go to the App Catalog site permissions page at https://[tenantname].sharepoint.com/sites/AppCatalog/_layouts/15/user.aspx.

   2. Click Grant Permissions.

   3. Enter All Users and select All Users (membership).

      Note: If you do not want to grant read access to all users, you can identify specific guest accounts.

   4. Click Show.

   5. Deselect Send an email invitation.

   6. From the Select a permission level drop-down, select Read.

   7. Click Share.