Exchange Online create calendar item

Creates a calendar item in Exchange Online. This action supports creating appointments and meeting requests.

To create a meeting request, add one or more attendees by specifying values for Required and/or Optional.

Note: This is an external action and may execute on servers running outside your data center Centralized locations used to house servers used by Nintex for remote storage, processing, or distribution of data. Nintex has a number of regional data centers available for Nintex for Office 365. For information about Nintex data centers and where your data center is located, contact your Nintex account or territory manager. region. Before implementing, consider performance and regional concerns where digital boundaries are an issue. For more information, see In-tenant and external actions.

Action settings

Do one of the following to open the Action configuration window:

  • Double-click the action.
  • Click on the action and then click Configure.

See Action configuration window for more information.

Field Description
Subject

Specify the subject of the calendar item.

Location

Specify the location of the calendar item.

Message body

Specify the message of the calendar item in either plain text or rich text. Rich text supports HTML text formatting and does not include tables and images.

Use the Rich Text editor to display formatted text, pictures, hyperlinks and HTML in a workflow action. Click in the email body area to enter or edit content.

  • Due to some security enhancements done to the rich text editor some HTML tags are no longer supported. For more information, see HTML tags not supported .
  • If no font is specified, then font is inherited from the platform used. For example, if an email is sent using Outlook, then its default font is used (typically Times New Roman).

Time zone

Specify a time zone to be used for the calendar item's dates.

Default: UTC.

Start time

Specify the start time.

 

End time

Specify the end time.

 

All day event

Specify whether or not the event is an all day event.

Reminder (minutes)

Specify the number of minutes prior to the item's start time that the reminder will trigger.

Show time as

Specify how the time for the item will appear on the calendar.

  • Free
  • Working Elsewhere
  • Tentative
  • Busy
  • Out of Office
Importance

Specify the level of importance of the calendar item.

  • Low
  • Normal
  • High
Categories

Specify a collection or dictionary variable for the list of categories.

Private

Specify whether or not to make the item private.

Required

To make the calendar item a meeting request, use either Required or Optional to specify the list of required attendees email addresses by selecting a collection or dictionary variable.

Optional

To make the calendar item a meeting request, use either Required or Optional to specify the list of required attendees email addresses by selecting a collection or dictionary variable.

Request response

Specify whether or not to request responses to the meeting invitation.

Allow new time proposals

Specify whether or not to allow new time proposals from attendees.

Authorizing user

Important: Due to Microsoft deprecating basic authentication, the Username and Password fields in the configuration of this action has been replaced with the new Authorizing user field. If you have existing workflows using the old version of the action, you must add the action to your workflow again and reconfigure it. Existing workflows with the old version of the action will continue to run till basic authentication is deprecated by Microsoft. After it's deprecated the action will fail at execution if you don't replace and reconfigure the action.

Specify an email address to receive the authorization request for the action. External email addresses can be used.

Exchange version

Specify the version of Exchange Online.

User to impersonate

Specify a user to impersonate. This allows an account with the appropriate permission to create an item in another user's calendar.

Calendar item ID

Specify a workflow variable to store the calendar item ID of the calendar item created.

Creation successful

Specify a Boolean variable to store whether or not the creation was successful. Returns "Yes" if the item was created successfully.

For more information about how to use Lookups in configuration fields, see Lookups in action configuration fields.