Nintex Workflow Government Edition release notes

• Barcode form control: The Barcode control now supports scanning and decoding of barcodes on mobile web in addition to the Nintex Mobile app. For more information, see the Barcode help topic.

• Auto task delegation: This feature must be enabled by a tenant administrator before users can access it. Once enabled, users can automatically delegate their tasks for a specified date range. During this period, any tasks assigned to the user are automatically routed to the selected delegate. For more information, see the Auto task delegation help topic.

• New actions in Microsoft Exchange Online: Two new actions Get attachment from email and Get attachments metadata are now available.

• Microsoft Exchange Online- Send Email action improvement: You can now send an email to multiple recipients by entering email addresses separated by a delimiter.

  Note: In existing workflows created using the previous version of the action with multiple input fields, multiple email addresses may appear without visible delimiters. This does not affect workflow execution. If you update and republish the workflow, separate multiple email addresses using semicolon (;) or comma (,) before publishing.

  For more information, see Microsoft Exchange Online - Send email help topic.

• Organization admin portal: Administrators can now manage organization wide settings from a single location. This includes SCIM, domain settings, and viewing all users in the organization. This feature is available to users with the Organization admin role or Global administrators who have verified a domain. For more information, see Organization in the Settings help topic.

• General improvements and bug fixes.

• Workflow instance retention settings: You can now configure workflow instance retention settings, including automatic deletion upon completion, which permanently removes all associated data and files. For more information, see the Change instance retention settings help topic.

• Dynamic rendering in Repeating Section: The Repeating Section now refreshes when the value of a connected control or variable changes, ensuring the displayed data stays up to date. For more information, see the Repeating section help topic.

• Save invalid forms: Form designers can now save task and start forms in workflows even if they contain invalid form control configurations, variables, or rules. This allows designers to save their progress and return later to complete the form design. However, workflows containing these forms cannot be published until the forms are fully configured. For more information, see the Create and save a form help section.

• Tenant user management view: Administrators can now view all users on a tenant in the user management settings page.

• User management API pagination: API developers can now call /users API with pagination to retrieve all users in their organization. See the developer documentation.

• Save drafts for anonymous forms: Anonymous start and task forms now let participants save a draft and resume later with a return link. For more information, see the Create forms help topic.

• General improvements and bug fixes.

• New navigation: We’re excited to announce that Nintex Workflow Government Edition has a new navigation experience, now ready for you to explore. It's designed to help you get more done, faster and more intuitively.

  • Guided user flow: A quick walkthrough is available when you first log in to help you get started with the new layout.

  • Streamlined navigation: Quickly find what you need with a cleaner, more intuitive interface.

  • No functionality removed: All your existing features are still available, just easier to access.

  • Helpful guidance: Tooltips and prompts will support you as you explore the new interface.

  To make the transition smoother, you can still switch back to the old navigation for a limited time. For more information, see the New navigation updates help topic.

• Copy form controls: You can now copy complex and group controls from one form to another. Use copy control to save a control to the clipboard and paste it into another form with the same configuration. For more information, see the Form controls help topic.

• Event throttle visibility: The Events page now highlights when events are throttled by external providers such as SharePoint, using a yellow indicator and status descriptions.

• Instances: You can now view linked parent and child workflow instances directly on the Instances page. For more information, see the Parent and child workflow instances help section.

• Start events - Scheduled start: Configuration fields and labels of Scheduled start have been rearranged for improved clarity. For more information, see the Nintex - Scheduled start help topic.

• Microsoft Exchange Online: Added support for the commercial and GCC High versions of the Microsoft Exchange Online connector. For more information, see the Microsoft Exchange Online help topic.

• Azure SQL: Added support for the GCC High version of the Azure SQL connector. For more information, see the Azure SQL help topic.

• Connections ownership visibility: You can now see who created each connection on the Connections page, making it easier to manage and track ownership.

• Assign a task to multiple users action: The output object has been updated so the task’s Form URL variable can now be used outside the action. This enables you to share or store the completed form URL.

• Auto populate Repeating Sections from default value input: Repeating sections can now be populated automatically based on default input values. For more information, see the Repeating section help topic.
• View completed task forms: Task form URLs now allow the viewing of task forms after completion. For more information, see the View completed task forms help section.

• Assign a task to multiple users: You can now add Cc and Bcc recipients to task-related emails. Additionally, you have the option to disable task email notifications as needed. For more information, see Assign a task to multiple users help topic.

• External guest user support for User Directory Lookup: A new toggle is now available to include guest users in User Directory Lookup through your configured Entra ID (Azure Active Directory) connection. For more information, see the Allow external users in User Directory Lookup help section.

• General improvements and bug fixes.

• Enhanced Workflow publishing permissions: The workflow publishing settings now provide more granular control over user permissions for publishing production workflows. The settings now have two categories, one for users who can review and approve publishing requests, and another for users who can publish production workflows without approval. For more information, see the Workflow publishing settings help section.

• Editable repeating section in task forms: When using Nintex Form as the start event, a task form's repeating section can be populated with data from the previous form submission and participants or assignees of the task form now can modify this start form data in the task forms. For information, see the Editable repeating section in a task form help section.

• New Integration action: The Call a web service - Wait for callback action is now available. You can now make asynchronous HTTP requests and wait for a response from a service provider's API call.

• Insert variables panel improvement: The Insert Variables panel now remains open when scrolling in the Action configuration panel. Designers must select the field where they want to add a variable.

• Workflow definition optimization: Redundant, duplicated, or unnecessary data has been removed from workflow definitions, to reduce workflow size and improve performance.

• Forms Rich Text Editor upgrade: The Rich Text Editor in Forms has been upgraded to include additional features. Button icons have been updated to improve usability, and inserting tables and images is faster and easier. You can choose colors from a full palette instead of preset options, allowing more customization and a modern look. Additionally, we now have accessibility help, providing a dialog with keyboard shortcuts. For more information, see the Text - Long help topic.

• Alerts: You can now send alerts to user groups that are configured as workflow owners. For more information, see Alerts help topic.

• Workflow Import/Export: You can now export workflows to a file which can then be used to import them into the same or a different tenant. It's also a great way to backup and save your workflow designs. For more information, see the Export and Import workflows help content.

• Assigned use: The default setting is now set to Development for new workflows. Assigned use can be used to indicate whether a workflow is in the development or production phase. This change only applies to new workflows and existing workflows will retain their current setting. For more information, see the Publish workflow help topic.

• Product name update: We're updating some of our product names. Nintex Automation Cloud for Government is now Nintex Workflow Government Edition. You may see both product names across our other products and documentation while we make this change.

• AI features settings: You can now choose your AI settings (enabled or disabled) for all AI features, including PDF Converter and Auto-translation support, in one spot. For more information, see the Tenant and user details help topic.

• Choice-single form control accessibility improvement: The Choice-single form control now includes the Edit search term toggle that workflow designers can turn on to make it more accessible for users using screen readers. This update allows screen reader software to read out the labels, available choices, and user selections in the form control. It also gives users the ability to modify the text of their selected option to enhance their search experience. For more information, see the Choice-single help topic.

• Import API now supports workflow dependencies: The Import a Workflow API has been enhanced to enable setting workflow configuration dependencies (configure workflow panel) during the import process. For more information, see the Importing workflow with dependencies help topic.

• Japanese localization: Nintex Workflow Government Edition now supports the Japanese language. For more information, see the Localization help topic.

• General improvements and bug fixes.

New features

• Configure workflow: You can now update, re-map configuration, and publish workflows all from a single location by using the new Configure workflow feature. This lets you update connections, variables, component workflows, and data sources all without needing to open the workflow designer. It also makes it a breeze to update workflow configuration when importing workflows across tenants. For more information, see the Configure workflow help topic.

• Rich Text Editor upgrade: The Rich Text Editor in workflow actions has been upgraded to include additional features. Button icons have been updated to provide a more user-friendly experience, while inserting tables and images is now faster and more intuitive. You can now select colors from a full palette rather than being limited to pre-set options, allowing greater customization and a modern look.

• Variable and control names: To support localization, some special characters are no longer allowed in variable and control names. For more information, see the Create a variable, Form variables, and Form controls help topics.

• OAuth authentication method: Developers can now use the OAuth user consent flow authentication method to access Nintex Workflow Government Edition APIs. To set up the OAuth authentication method, a global admin can create a Client App in the Settings section of their Nintex Workflow Government Edition tenant. For more information, see the Client Apps help topic.

• Format date to string action: The date formats YYYY/MM/DD and YYYY/MM/DD HH:mm:ss are now available. For more information, see the Format date to string help topic.

• Format number to string and Convert a value actions: These actions now include the Japan (ja-JP) locale. For more information, see the Format number to string and Convert a value help topics.

• 508/WCAG accessibility improvement: With this improvement, Forms choice control labels, available options, and user selection(s) are announced by screen reader technologies in the majority of cases. Please note the end user’s combination of OS, browser, and screen reader software can impact results.

• Resume authenticated start and task forms from last saved: When a user partially completes and saves a draft form, they can later access the form’s URL and choose to resume from the last saved version of the form or start a new version of the form. This feature allows a user to quickly and easily pick up a start or task form from where they left off. For more information, see the Submit a form and Tasks help topics.

New features

• Alerts: Instance alert emails can now be sent in Spanish, French, and German. For more information, see the Alerts help topic.

• General improvements and bug fixes.

Bug fix

• SharePoint Online-Update items action: Adjusted conditions to prevent possible endless looping. For more information, see the SharePoint Online – Update items help topic.

New features

• Snippets: Workflow designers can reuse predefined and configured action sets in other workflows. Snippets are unique to the user who creates them. For more information, see the Actions toolbox and Workflow designer help content.

• Output variable reuse: You can now reuse variables from an action's output in the output field of another action. The variable's connector type and structure must match before it can be reused. For more information, see the Use variables in your workflow help content.

New features

• Call a workflow action: You can now use a variable with the workflow ID in the Workflow field. Additionally, the new Instance ID output field allows you to store the initiated instance’s ID. For more information, see the Call a workflow help content.

• Conditional page navigation: Forms now support conditional page navigation based on user input. This top-requested feature eliminates complicated workarounds and enhances forms with a more personalized and efficient user experience. For more information, see the Configure pages and Rules help content.

• Save draft task forms: You can now save task forms as drafts. This is useful if a task assignee is unable to complete the task on the first review. For more information, see the Action panel and Tasks help content.

• Component workflow tokens: Added support for deleting component workflow tokens. For more information, see the Component workflow tokens help content.

New features

• Error handling: Error handling can now be enabled for workflows. When a workflow encounters a recoverable error, the instance will pause, allowing users to investigate, remediate, and resume the instance from the point of failure. The failing action can be rerun. For more information, see the Error handling help topic.

• Workflow definition size: The workflow design canvas will now display the definition size, compared to the maximum allowed size of 25MB. For more information, see the Workflow size help topic.

• getCollectionItem NAC Forms function: The getCollectionItem function can be used extract one item from the collection in the position of the index value. For more information, see the getCollectionItem help content.

• Xtensions export / import: You can now download an export of an existing Xtension file and import it into another tenant for workflows that use the Xtension. For more information, see the Moving workflows across tenants help content and Nintex Xtensions help documentation.

• Translation support for Form plugins: Translation support is extended to all text properties so that when a plugin is added to a form, all text can be translated into German, French, and Spanish. Previously, only standard properties like Title and Description could be translated. For more information, see the Localization help content.

• Current Row Number for Repeating sections: We now provide the Current row number as a new variable in the Repeating section Form control. The variable also works in nested Repeating sections and can be used in Rules to support more complex calculations. For more information, see the Repeating section help content.

• Login: Improved login user flow performance.

Bug fix

• If you search for instances started under old an Workflow name, you now receive appropriate search results. Previously, no results were returned.

New features

• Attachments in Repeating sections: By popular demand, you can now add attachments via the File upload control in Repeating sections in forms. This feature enables form designers to craft a more streamlined experience. Attachments in a Repeating section provide a structured, efficient, and user-friendly way to structure forms, enhancing the overall participant experience. For more information, see the Repeating section help content and video tutorial.

• User session termination: User sessions are now terminated when the user is deleted by an administrator. For more information, see the User management help topic.

• Localization[GA]: Nintex Workflow is now available in French, German, and Spanish languages. Together with the recent availability of the real-time language translation capability for Nintex Forms, Nintex Workflow now delivers a fully localized automation experience. For more information, see the Localization topic.

• Reload Data Source Variable (DSV): Building on the April 2024 release of DSV recalculation, we have further enhanced this feature. Now, when a DSV calculation fails, the user will be presented with a banner confirming that the DSV is not resolved with the option to reload. With DSV recalculation retry, when external data fails to load, users can now retry loading the impacted variables without refreshing the entire form. For more information, see the Data variables help content.

• Date/time form control: Form designers can now select the time zone that the Date/time form control will use. This enhancement lets the designer to accurately collect and manage form responses. When this setting is turned off, the control will continue to use the browser's time zone. For more information, see the Date/time help topic.

• Translation search: You can now search for form controls and error and system messages on the Translate tab in the Forms designer. For more information, see the Translate help content.

• Translation settings: The Translation settings button has been moved from the Designer tab to the Translate tab in the Forms designer, making it easier to access while translating forms. For more information, see the Translate help content.

• Workflows listing: You can now filter on workflows with a Paused status. For more information, see the Workflow list help content.

• New Salesforce actions: Three new Salesforce actions are available: Get a file, Store a file, and Associate a file to a record.

Bug fix

• Business owners who are not workflow owners can no longer see workflows in the Workflow listing page.

New features and improvements

• Data variable recalculation: Form designers can now enable DSV recalculation on draft forms, allowing them to decide when values from a data source should be re-calculated. This powerful capability prevents the participants from interacting with outdated data, which may lead to unintended consequences further down the workflow. For more information, see the Data variables help content.

• Translation base language: Designers can now set a language on which to base all translations. This setting is vital to ensure a seamless end-to-end localization experience. For more information, see the Language translation help content.

• Workflow listing: Workflows can now be filtered based on the Type. For more information, see the Manage workflows help content.

• Default values in form multi-choice controls can be set via rules: Form designers can set the default value for a multi-choice control via Form rules. This powerful capability empowers designers to ensure data integrity before the form is submitted. For more information, see the Choice – Multiple help content.

• Hyperlink action in form button controls: Button controls now support hyperlinks. For more information, see the Button help content.

• Object support for Form plugins: Plugins can now output an object and consume an object as an input. For more information, see the Form plugins help.

• Is focused form property: Form designers can configure forms to focus on a particular control based on users' input. This capability allows Form designers to do more with rules. For more information, see the Rules help content.

• Rename workflow: When publishing, editing the workflow name will now allow you to publish and rename the existing workflow, or publish as a new workflow. For more information, see the Rename a published workflow help content.

• Login Experience: The enhanced login experience displays a progress spinner during the login flow.

• Performance improvement: Login performance has been improved by up to 1.5 seconds in some regions.

New features

• Enhanced import process to map Component workflow references: When importing workflows, references to component workflows can now be mapped based on the component workflow name. For more information, see the Export and import workflows help content.

• Choice - Single form control: Designers now have the option to filter out duplicate options. For more information, see the Choice-Single help topic.

New features

• Default language for runtime forms: Form designers can now set the default language for runtime forms. The form will be loaded in the default language if the browser's preferred language does not match the language in the form. This feature ensures that any text in the form that was unable to be translated is displayed in the default language set by the designer. For more information, see the Translate help topic.

• Export workflows: Draft versions of a workflow can now be exported. For more information, see the Workflow list help topic.

• Business owner permissions: Workflow owners can now control whether or not business owners can override and delegate tasks for workflows they own. For more information, see the My Nintex settings help topic.

• Choice – Multiple form control

  • Designers can now enable the option to add range validation. This will enable them to control the number of options a user can select.

  • Designers now have the option to filter out duplicate options.

For more information, see the Choice – Multiple help topic.

• Open authenticated forms in My Nintex: When enabled in Settings, all authenticated forms are opened in My Nintex when a participant opens the form from a task email. For more information, see the Open authenticated forms in My Nintex help section.

• The import process enhanced to map Data Sources used in Forms: When exporting and importing workflows between tenants, data source configurations will be replaced if there is an equivalent data source in the destination tenant. Create data sources with the same name and configuration in the destination tenant before importing. For more information, see the Moving workflows across tenants help section.

Bug fixes

• Fixed an issue where Tag columns were overlapping while adding many tags.

• Fixed an issue with text not displaying correctly on the domain verification page in the SAML configuration wizard.

• Fixed an issue where users with the developer role were unable to create tags from the Edit tags dialog.

• Fixed password length requirements to correctly display the length requirement of at least 12 characters on the login page.

• Start form permissions: After publishing a workflow, designers can control access to start forms based on the user or user groups defined in Nintex Workflow. This way, only authorized users will have access to the start form, which will be visible in their My Nintex and Mobile App. For more information, see the Form access help topic.

• Import and export form translations: You can export completed translations into a Microsoft Excel (.xlsx) file and send them to translation reviewers, third-party translators, legal counsels, or others. You can also import translations from a Microsoft Excel file into a form to replace all existing translations. For more information, see the Export translations and Import translations help topics.

• Choice Control – Multiple - Participants can now add a custom option to their response. For more information, see the Choice – Multiple help topic.

• Other general improvements and bug fixes.

• Multi-choice control DSV support: The Multi-choice form control now supports choice options from external data sources. This effectively provides multi choice for data lookup - a powerful capability that eliminates workarounds and limitations posed by external data support. For more information, see the Choice – Multiple help topic.

• Language translation in forms: Form designers can now create forms in multiple languages with ease. This feature eliminates the need for complex logic and management when creating and translating forms. It also significantly increases participants’ global engagement with multi-language forms. For more information on language translation in forms, see the Form designer and Translate help topics.

• New regional setting: Spanish (Spain) is now available as a regional setting. To configure the default locale format for your tenant, see the Configure workflow regional settings help topic. To change the regional setting for an individual workflow, see the Change regional settings help topic.

• Other general improvements and bug fixes.

• Single-choice control DSV support: Single-choice control now supports data source variables. This feature not only allows the single choice control to consume a flattened collection, but it also allows an array of objects to be passed as input. This update eliminates tedious workarounds to get past the limitations posed by the lack of DSV support. For more information and a video demo, see the Choice – Single help topic.

• General improvements and bug fixes.

New features

• People Picker Default Value: Form designers are now able to set a default value for the People form control. For more information, see the People help topic.

• Other general improvements and bug fixes.

New features

• Data deletion on instance completion: Workflows can now be configured to delete instance data on successful completion. Update this configuration per workflow, in the Settings page on the workflow designer. For more information, see the Workflow settings and Delete instances help content.

• Set form preview variables: Ability to set start and task form controls in the Forms designer preview. This feature enables designers to significantly reduce the time to build and test solutions. For more information, see the Forms Preview help content.

• Other general improvements and bug fixes.

New features

• Internally hosted plugins: Developers can now upload their plugins directly to a Nintex Workflow Government Edition tenant, eliminating the need for external hosting. This saves time and resources while ensuring consistent performance and availability. For more information, see the Form plugins help topic.

• Ability to disable plugins: When form plugins are first added to your tenant, they are automatically enabled. Developers can now disable a plugin to prevent it being added to form designs without deleting the plugin. For more information, see the Enable or disable form plugin help content.

• Copy form data: The form values from a previous submission are copied into a new form submission, where participants have a chance to review and update the form before submitting. This will enable participants to speed up the process of repetitive, lengthy form submissions. For more information, see the Copy form data help content.

New Workflow features

• Date/time variable conversion in Regional settings: Regional settings allows you to set a Timezone and Locale for your workflow, which will convert and format Date Time variables in text fields within emails, tasks, etc., without the need for manual conversions. For more information, see the Workflow settings help topic.

  Note: All existing workflows created prior to this release will have the default settings of Timezone: Coordinated Universal Time and Locale format: None.

• Data sources:

  • Azure Active Directory: Get manager details and Get members of an Azure Active Directory group operations are now available. For more information, see the Azure Active Directory help topic.

New Forms features

• Reuse Repeating section Form control: If you add a Repeating section control to a form, you can now also reuse it as a start event variable by dragging and dropping it onto a task form. This feature allows you to use collection variables created in forms in other task forms in the workflow. For more information, see the Repeating section help topic.

• People control: The People control is now supported in Nintex Mobile version 10 and above. For more information, see the People control help topic.

• Convert Object to String: The convertToString function in the Form Variables panel now supports converting an Object, in addition to other data types, to a String. For more information, see the convertToString help topic.

New Workflow features

• Instance data deletion: You can now delete all of the data related to a workflow instance, including items such as Form submission data, workflow variables, files, tasks forms, task responses, instance logging, and more. After an administrator has enabled this feature in Workflow settings, you can manually delete up to 50 instances at a time on the Instances page. For more information, see the Instances help topic.

• Keyboard shortcuts: You can now use keyboard shortcuts to perform common actions in the workflow designer. For more information, see the Keyboard shortcuts help topic.

• Branch by value and Branch by stage actions: Branch names can now be up to 150 characters.

• Search & insert actions on drop zone: You can now add actions directly on the designer canvas drop zone. This feature is useful if you are more comfortable with using a keyboard or know exactly which action you want to add. It allows you to more quickly design and build your workflows. For more information, see the Workflow designer help topic.

• Actions in use: The Actions in use panel provides a list view of the unconfigured and all actions in the workflow. Easily navigate through large workflows and search within the list to find a specific connector or action name. The Unconfigured button on the toolbar is no longer available and the Actions in use panel can be used instead. For more information, see the View actions in use help topic.

• Connections: The new Connections slide-out panel provides a better, more consistent design for adding connections to Nintex Workflow Government Edition. Previously, this feature was available in a pop-up window. For more information, see the Manage connections help topic.

• Events: The Events page UI has been improved with multiple enhancements including the addition of the Copy Event ID and Refresh buttons, and the integration of events with their corresponding workflows for seamless navigation. For more information, see the Events help topic.

New Nintex Forms features

• Search on Rules tab: This new feature enables designers to search for rules by name, variable name, or control name. For more information, see the Rules help topic.

• Hide Submit on Action panel: You can now hide the Submit button on the Action panel and use a Button control instead. For more information, see the Action panel help topic.

• On-click event on Image control: Designers can now trigger rules when they click on an Image control. For more information, see the Image help topic.

New features

• Form plugins: You can now create form plugins to add custom form controls to your form designs. Use plugins to add new controls, add alternative versions of native controls, visualize information in tables, charts, and generated images, provide workarounds and new functionality, or add complex solutions to your forms.

  For more information, see this blog post and the Form plugins help topic.

• Workflows listing: New options have been added to support filtering on Workflow name, ID, Owner, and Last edited by. For more information, see the Workflow list help topic.

• Instance resubmission: You can now resubmit terminated workflows. For more information, see the Instances help topic.

New features

• Custom tenant branding: Global Administrators can upload an image to replace the Nintex logo in the top navigation of the Nintex Workflow Government Edition tenant. For detailed instructions and more information, see Custom tenant branding.

• Workflows listing: The workflows table has been improved with infinite scrolling. Users in tenants with more than 250 workflows can scroll to display more workflows.

• Azure Active Directory Administration: The Reset user password action is now available. This action allows Active Directory user passwords to be reset and provides a temporary password. For more information, see Azure Active Directory Administration - Reset user password.

• Variables: You can now replace/remove all references of any selected variable. For more information, see Remove all variables from actions using it and Replace all variables in actions using it.

• Workflow Type Variable: The new context variable provides the ability to check whether the workflow is running as a production or development workflow.

New features

• A new Button control in Forms allows designers to drag a button control anywhere onto the design canvas and configure the control to perform an event. For more information, see the Button help topic.

• You can now add header and footer text when configuring single or multiple pages in Forms. This feature offers a simple and consistent experience for adding headers and footers to pages without using CSS. For more information, see the Configure pages help topic.