Scheduled start

Note: Applies to site workflows only.

Use the Schedule option to schedule a site workflow to run automatically at a date and time specified.

This capability is useful for routine operations such as reporting, scheduling regular document reviews, and performing billing cycles. Each future run is a “schedule.” After the first schedule is saved, you can add up to five schedules per workflow.

Note: To enable scheduled workflows, ensure that the feature Workflows can use app permissions is activated for the SharePoint site. For more information and instructions, see Allow a workflow to use add-in permissions on a SharePoint site.

Schedule a site workflow

  1. Do one of the following to open the Workflows page for site workflows:
    • On a SharePoint Site Contents page, click the Nintex Workflow for Office 365 app.

    • If you are on a different page of the Workflow Gallery, click Workflows on the left menu.

  2. On the right of the workflow you want to schedule, click and select Schedule.

    3. The Schedule Configuration window opens.

  1. Specify the date, time and time zone for Schedule start.
  2. Select a Recurrence option.
  3. Select a Schedule end option.
  4. Click Save.

For more information on the Schedule Configuration fields, buttons and settings, see Schedule Configuration fields, buttons and settings.

Section

Field

Description

(unlabeled)

 Enabled/Disabled Enables or disables the schedule for the workflow.
Schedule start

Start time

 The date and time to initiate an instance of the workflow.

Opens the date and time picker.

Time zone

The time zone to use for the selected start time.
Recurrence

 

 

 

Recur every

Runs the workflow according to the value and time unit fields specified, beginning from the start time. Includes the following sections:

  • Number text box to specify a value for the selected time units.
  • Time units - The following options are available to select from:
    • Hour(s): Maximum recurrence interval is 12000 hours.
    • Day(s): Maximum recurrence interval is 500 days (as specified by the scheduler platform).
    • Week(s): Maximum recurrence interval is 71 weeks.
    • Month(s): Maximum recurrence interval is 16 months.

For example, to run the workflow every 2 hours, select 2 in the first number text box and select Hour(s) in the second unit field.

On these days

Runs the workflow on the selected days of the week at the specified start time.

Annually

Runs the workflow every year based on the start date and time.

Run once

Runs the workflow at the specified start time only (no recurrence pattern).

Schedule end

Indefinite

No end time specified for the schedule and workflow will run as per the schedule till schedule is disabled.

 

Number of recurrences

Stops running the workflow after the specified number of recurrences.

 

Time

Stops running the workflow at the specified time.