Box - Share file link

The Box - Share file link action A tool for building the processes, logic, and direction within workflows. retrieves and stores download and view links for the specified file in Box.

For more information about the Box connector, go to Box.

Configure the Box - Share file link action

  1. Add the action to the workflow and open the action configuration panel. For more information, see Add, rename, and copy actions.

  2. Select a Connection. If you do not have a connection, see Add a connection.
  3. In Select a Source type, select how you want to specify the source file.
  4. Specify the File path or File ID based on what you selected in Select a source type:
    • File path: The path to the file. You can also browse the folder structure using the browse icon ().

    • Folder ID: The unique identifier file ID number.

  5. Select the level of security of the file in Access level.

Maintain path integrity

Caution: If a file/folder that's used in a workflow is moved, renamed, or deleted, any workflows that use that file/folder will not start or will fail. Make sure you keep the paths in your workflow configurations up to date.

Box - Share file link action fields, buttons, and settings

Section

Field

Description

Variable types

(unlabeled)

Connection Credentials and other settings required to pass data between the workflow and the indicated service, which could be a cloud service, business application, or content store.

The Box connection to use for retrieving the file links.

(n/a)

Source

Select a source type

Select how the action finds the file in Box:

  • Path: location in Box directory.
  • File ID: unique file identifier number.

(n/a)

 

Path

Displays when you select the Path source type.

The full file path to the file in Box for the file links to retrieve. Accepts any combination of typed text, text added through navigation (), and inserted variables.

Boolean, DateTime, Decimal, Integer, Text

 

File ID

Displays when you select the File ID source type.

The unique identifier number the action uses to access the file in Box.

Boolean, Collection, DateTime, Decimal, Integer, Text

 

Access level

The level of security applied to the file link:

  • People with the link: anyone who browses to the shared link can access the file.
  • People in this path: anyone with access to the file location in Box can access the file via the shared link.
  • People in your company: anyone with an email address registered to domains added to the Box instance can access the file via the shared link.

(n/a)

Output Output Object variable to store the following details of the file.

Store download link: (Text) The variable to store the public, clickable download URL for the file. When the link is clicked, the file is downloaded. Example of value stored in variable: https://app.box.com/shared/static/unqw0.docx

Store view link: (Text) The variable to store the public, clickable view URL for the file. When the link is clicked, the file is opened from the Box account in a new browser tab. Example of value stored in variable: https://app.box.com/shared/static/unqw0.docx

Object