SharePoint delete items

Nintex external platform is required for this feature. For details, see Enable Nintex external platform features.

Deletes list items from a SharePoint 2010, SharePoint 2013, or Office 365 SharePoint site.

Note: Not available for SharePoint 2007 sites.

Action settings

Following are the fields and options visible in the configuration settings dialog box for this action.

Section Field Description

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 Destination site URL

The URL of the destination site where the items to be deleted are located.

 

 List name

The name of the list containing the items to be deleted.

 

 Items to delete

Specify a query to determine which items are to be deleted, specify whether or not to delete items within subfolders, and add filters to the query.

Select one of the following items for the query.

  • Query builder: Build a query to filter for drafts to delete. View the CAML at any time by switching to the CAML Editor mode.
  • CAML editor: Create a more advanced query using XML encoding.

Select or clear the following check boxes.

  • Search folders: When selected, deletes items within subfolders.
  • Delete folders: When selected, deletes folders as well as items. When cleared, deletes items only.

Select one of the following for Filters.

  • Delete all list items: Deletes all items in the list.
  • Delete items only when the following is true: Deletes an item based on the values set in the column.

    • Delete the items when column / When column: Specify a column, select an operator, and specify a value.

    • Add filter rule: Add a filter.
    • Delete (): Delete a filter. Displayed for second and subsequent filters.

    • And / Or: Specify how to group sequential filters.

      Note: All items returned from the filter are deleted.

Credentials

Authentication mode The mode to authenticate against the destination site.

 

 Username

Specify a username with permissions to delete items from the destination site.

 

 Password

Specify the password for the above username.

 

Domain or SharePoint Online website domain

Specify the domain for the username if using Windows authentication mode, or specify the SharePoint Online domain URL if connecting to an Office 365 SharePoint Online site.

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Output

Store output for this action using the following selections.

  • All matched items deleted: Specify a Yes/No variable to store whether or not all matched drafts have been deleted. Returns "Yes" if all matched items were successfully deleted.

Depending on action requirements, you may be able to add and remove output variables.

To add an output variable

  1. Select an option from the Select more drop-down list.
  2. Click Add to display a drop-down list for the selected option.
  3. Select a previously defined workflow variable from the drop-down list.

To remove an output variable

  • Click Delete ().

    Note: Some output variables cannot be deleted. For example, the output variable URL for the action Bing news search cannot be deleted.