Office 365 delete items

Nintex external platform is required for this feature. For details, see Enable Nintex external platform features.

Deletes items from a list or document library on SharePoint Online.

Action settings

Following are the fields and options visible in the configuration settings dialog box for this action.

Section Field Description

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 Destination site URL

The URL of the destination site where the items to be deleted are located.

 

 List name

The name of the list or document library containing the items to be deleted.

 

 Items to delete

Specify a query to determine which items are to be deleted, specify whether or not to delete folders and items within subfolders, and add filters to the query.

Select one of the following items for the query.

  • Query builder: Build a query to filter for items to delete. View the CAML at any time by switching to the CAML Editor mode.
  • CAML editor: Create a more advanced query using XML encoding.

Select or clear the following check boxes.

  • Search folders: When selected, deletes items within subfolders.
  • Delete folders: When selected, deletes folders as well as items. When cleared, deletes items only.

Select one of the following for Filters.

  • Delete all list items: Deletes all items in the list or document library.
  • Delete items only when the following is true: Deletes an item based on the values set in the column.

    • Delete the items when column / When column: Specify a column, select an operator, and specify a value.

    • Add filter rule: Add a filter.
    • Delete (): Delete a filter. Displayed for second and subsequent filters.

    • And / Or: Specify how to group sequential filters.

      Note: All items returned from the filter are deleted.

Credentials

SharePoint Online URL

Specify the SharePoint Online website domain URL. Example: http://targetdomain.sharepoint.com.

 

 Username

A username with permissions to delete the items from the destination site.

 

 Password

The password for the above username.

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 Output

Store output for this action using the following selections.

  • All matched items deleted: Specify a Yes/No variable to store whether or not all matched items have been deleted. Returns "Yes" if all matched items were successfully deleted.

Depending on action requirements, you may be able to add and remove output variables.

To add an output variable

  1. Select an option from the Select more drop-down list.
  2. Click Add to display a drop-down list for the selected option.
  3. Select a previously defined workflow variable from the drop-down list.

To remove an output variable

  • Click Delete ().

    Note: Some output variables cannot be deleted. For example, the output variable URL for the action Bing news search cannot be deleted.