Set up change approval for workflows

This topic describes how to enable or disable change approval for workflows on the current site.

When workflow change approvals are enabled, workflows on the site must be approved by a member of the configured approver group before they are available for use. The Nintex Workflow designer displays a notification indicating that workflow change approval is enabled for the site and a notification on publish indicating that the workflow is undergoing the approval process. If a workflow is started on an item before the latest version is approved, then the most recently approved version of the workflow is used.

To enable change approvals for workflows on the current site

1. Click the settings icon () on the upper right and then select Site settings to display the Site Settings page.

2. Under Nintex Workflow, click Workflow change approval.
3. On the Workflow change approval page, click Modify workflow change approval behavior to display the enable option.
4. Select Enabled for Enable or disable workflow modification approval process to display the configuration fields.
5. Update configuration fields as needed.
   • Workflow name: The name of the change approval workflow to be created for managing approval of changes to Nintex workflows.
   • Approvers group: The SharePoint security group to which to send review requests for approval or rejection when a workflow is modified.
   • Resubmit behavior: The system response to use when a workflow is resubmitted before the current change approval process has completed.

6. Click OK to save changes.

   The new change approval workflow is shown with standard configuration.

7. (Optional.) Update configuration by doing one of the following.

   • To edit the workflow, click Edit workflow.

     The change approval workflow opens in the Nintex Workflow designer.

   • To modify behavior, click Modify workflow change approval behavior.

     The configuration fields are displayed again.

8. To view workflow changes needing review, click View approvals in progress.

   A new page appears, listing workflow change approvals that are in process, completed, canceled, or errored.

To disable change approvals for workflows on the current site

1. Click the settings icon () on the upper right and then select Site settings to display the Site Settings page.

2. Under Nintex Workflow, click Workflow change approval.
3. On the Workflow change approval page, click Modify workflow change approval behavior to display the enable option.
4. Select Disabled for Enable or disable workflow modification approval process and then click OK.