Complete workflow task

Completes any outstanding workflow tasks.

The action will process enough individual tasks to achieve the selected outcome, the workflow engine will then process the remaining individual tasks in accordance with the task settings.

Action settings

Field

Description

Action ID

The workflow variable that nominates the task action to complete.

When configuring other task actions, nominate a workflow variable of type Action ID to store the assigned workflow action ID

Complete after

The wait time before the task is completed.

If the task is completed manually in this period, the complete action finishes without performing any change to the task. If the task is set to complete immediately, the action always wait at least one minute before processing. The total time is calculated by combining all fields, regardless of the Time Calculation option selected.

For example, 4 days and 4 minutes is calculated as 96 (24x4) hours and 4 minutes.

For instructions on inserting references, see Insert references.

Time calculation

The hour included in the count down. Options for the countdown calculation.

  • During business days only: Weekends or holidays are not included in the count down. After hours on a business day are included

    For example: The task is assigned Friday morning and is configured to wait one (1) day before sending a reminder (the work week is defined as Monday to Friday). A reminder is sent Monday morning, weekends are not included in the count down. 

    To manage holidays for your site or site collection, see Manage holidays (sites and site collections).

  • During business hours only: Only business hours are used in the count down.

    For example: The task is assigned Wednesday at 4pm and is configured to wait 4 hours before sending a reminder (the work day is defined as Monday to Friday, 8am to 5pm). A reminder is sent at 11am on Thursday; after business hours are not included in the count down.  

  • (No option selected): If neither option is selected, all hours will be included in the count down.

    For example: The task is assigned Friday morning and is configured to wait one (1) day before sending a reminder. A reminder is sent Saturday morning; after business hours and weekends are included in the count down.

Task outcome

The value to set outstanding tasks to. Use 'Approved' or 'Rejected' for approval tasks, and 'Continue' for other task types.

Send 'response not required' message

When selected, pending approvers for the completed task will receive an email informing them that their input is no longer required.

Comments

The comments recorded when the task is automatically completed. The comments will be added against each individual task that the Complete task action must process to achieve the desired outcome.

Allows the combination of straight text with Insert references from within the workflow and site at runtime.

Note: There can be a delay between when the task is processed and when the workflow continues.

Related information

Find, add, and configure actions