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Reflects the current release of Nintex for SharePoint 2019. For your version, please access assistance through the Help button in the product.

Access the Workflow Gallery

Workflow Gallery

The Workflow Gallery is the centralized location where you can access all your workflows in one place. You can access the Workflow Gallery page from both site and list entry points. Depending on how you enter the site, site or list workflows will display in the Workflow Gallery.

You can preview and edit workflows all on one page through the Workflow Gallery. You can click on the workflow you want and it automatically opens in the workflow designer by the ellipsis (...).

Click on the ellipsis (...) to:
- Edit: This feature will take you to the Workflow designer where you can add or delete actions to the workflow.
- Preview: This feature allows you to view your workflow in its entirety.
  From this view, you have the following options:
  Export workflow: Exports the workflow to .nwf which can be reused in another site. For more information, see Import and export workflows
  Edit workflow: Displays the workflow in Workflow Designer, ready for editing.
  View statistics: Displays the statistics of the workflow executions. (Displayed after the workflow has run.) You can see how many occurrences, how many workflows are in waiting, and the average and expiration duration times.
  View history: Displays the history of the workflow such as Total Runs, In progress, Cancelled, Max. Duration. For more information, please see Viewing workflow history
  Schedule site workflows: Configures workflows to run automatically at a certain time. After selecting this option, click Add Schedule, and configure the fields as appropriate. For more information, please see Schedule workflows
  External Start URLs: Configures External Start endpoint URLs to automatically start your workflows in response to external events (applies to Site workflows). For more information, please see Use External Start
- Statistics: This page allows you to view the statistics of your workflow. It shows basic information about the workflow. You can also see how many occurrences, how many workflows are in waiting, and the average and expiration duration times. Statistics can also be accessed from the Preview page as well.
- Delete: Remove the workflow from your site. If you choose to delete the workflow, you will be unable to start new instances and any running instances will terminate.

Nintex Workflow options features

Nintex Workflow options are centralized into a drop down list and can be accessed from both the site and list entry points.

Note: Users must have the correct permissions to access the site.

Nintex Workflow options	Description
Site workflows	Create and manage existing site workflows.
Workflow history	View instance details of running or completed workflows.
External start workflows	Create and manage external start API triggers.
Schedule site workflows	Create and manage schedules for site workflows.
Reusable workflow templates	Create and manage templates available within the current site.
Reusable site collection workflow templates	Create and manage templates available within the site collection.
User Defined Actions (UDAs)	Create and User Defined Actions (UDAs) for the current site.
User preferences	Manage notification and task delegation settings.

User Preferences

User preferences contains both Workflow delegation and Notification settings.

For more information on how to set Workflow delegation and notification settings, please see User preferences

Related information

Analyze and export workflow inventories